SCCC REFERENCE #: 21-30a

DATE: September 27, 2021

TITLE: TEMPORARY PA 1 - Leave Management Specialist - Human Resources

CAMPUS: Ammerman Campus in Selden

START DATE: Asap

TYPE OF APPOINTMENT: Full Time

RANK: Faculty

POSITION DESCRIPTION:

Suffolk County Community College (SCCC) is seeking an experienced Human Resources professional to join our team as a Temporary 12-month Full-Time Leave Specialist.

The Leave Management Specialist serves as the coordinator for Family Medical Leave (FMLA, state specific LOA, personal LOA and collaborate with Workers Compensation administrator as needed.

Serve as the primary point of contact for employees and manage leave inquiries, advising employees and managers on the leave process and related policies.

  • Coordinate and process the intake of leave requests, sending required notices, forms and letters.
  • Communicates with employees and supervisors on appropriate leave types and determines leave qualification and eligibility accordingly.
  • Provides manager and employee with assistance throughout the leave lifecycle. Manages case file for each assigned leave of absence in accordance with state, federal, and company policy.
  • Follows through on each case and monitors leave duration to ensure receipt of relevant documentation, issues timely and accurate responses, and escalates when appropriate for requests extending beyond entitlement.
  • Track leave time and pay in collaboration with HR personnel to ensure accurate entry into Banner and Payroll.
  • Communicate with employees, managers and human resources professionals to coordinate the return to work process, including accommodation requests and leave expirations.
  • Responsible for maintaining current knowledge of federal, state and local leave laws and regulations.

Acts a first point of contact for incoming calls to the Leave Management team and be able to assess the needs of the employee; understanding explicit and implied needs, as well as emergency situations.   Serves as the Subject Matter Expert to explain and consult on leave/accommodation policies and procedures and inform employees of any impacts to pay and/or benefits. Ask targeted questions to gather relevant information, identify appropriate leave type for the situation and open new cases

Demonstrate listening skills and empathy with each unique situation. Review paperwork and educate employees on what is needed to support their leave of absence Utilize resources to find answers and provide accurate, up to date information Provide high level of service while balancing need for efficiency. Works in collaboration with HR leadership and with Legal as needed.

Develop, generate and present reports on a regular basis to analyze LOA and accommodation data to identify upcoming leaves and returns to work. Ensure the completion of employees' paperwork in compliance with state labor laws. Maintain employee leave files and records Perform other related duties as required and assigned.



MINIMUM QUALIFICATIONS:

A Bachelor’s Degree is required in Human Resources or related field.  A Master’s degree is preferred.

Experience

A minimum of 3 years of experience working in FMLA administration, leave and disability benefit programs, short term disability, long term disability. Knowledge of federal and state employment laws and leave programs as well as the Americans with Disabilities Act required.

Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism including written and verbal communication skills.  The ability to work independently with minimal direction. Experience working with a HRIS. Proficient in the Microsoft Office Suite. Previous experience in Employee Relations working with collective bargaining agreements is a plus.

  • Ability to work in a fast-paced environment with changing priorities.
  • Ability to work effectively in a team environment while handling multiple tasks.
  • Ability to gather and analyze data and generate reports.
  • Strong attention to detail.
  • Strong verbal and written communication skills, time management skills, research and organizational skills.

Customer Service: Ability to provide a high level of customer service to Faculty and staff in a professional, service-oriented, respectful manner using skills in active listening and problem.  This is temporary 12 month Professional Assistant within the Faculty Association.



HIRING SALARY:

We offer comprehensive benefits package that includes medical, dental and vision plans, vacation days, deferred compensation and a defined benefit plan.

This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the College.

Suffolk County Community College is an equal opportunity employer.

The New York State Retirement and Social Security Law requires retirees of a public pension plan within the State or City of New York to disclose prior public employment and pension plan history for the purpose of establishing a retiree’s eligibility for employment.

 



NON-DISCRIMINATION NOTICE:
Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers
Christina Vargas
Chief Diversity Officer/Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
vargasc@sunysuffolk.edu
(631) 451-4950

or

Dionne Walker-Belgrave
Affirmative Action Officer/Deputy Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
walkerd@sunysuffolk.edu
(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office
U.S. Department of Education
32 Old Slip, 26th Floor
New York, NY 10005-2500
Telephone: (646) 428-3800
Fax: (646) 428-3843
TDD: (877) 521-2172
Email: OCR.NewYork@ed.gov
Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights
Long Island (Suffolk)
New York State Office Building
250 Veterans Memorial Highway, Suite 2B-49
Hauppauge, NY 11788
Telephone: (631) 952-6434
TDD: (718) 741-8300
Email: InfoLongIsland@dhr.ny.gov
Also see: https://dhr.ny.gov/how-file-complaint

U.S. Equal Employment Opportunity Commission (EEOC)
New York District Office
33 Whitehall Street, 5th Floor
New York, NY 10004
Telephone: (800) 669-4000
Fax: (212) 336-3790
TTY: (800) 669-6820
ASL Video Phone: (844) 234-5122
Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.

APPLY TO: Interested applicants should apply online by clicking on the button below: