SCCC REFERENCE #: 23-60

DATE: October 19, 2023

TITLE: Professional Assistant (PA) – Human Resources Generalist

CAMPUS: Ammerman Campus in Selden

START DATE: January 2024

TYPE OF APPOINTMENT: Full Time

RANK: Faculty

POSITION DESCRIPTION:

Suffolk County Community College is an open admissions institution committed to serving a diverse student population in a variety of degree and career programs. It is the largest community college in the State University of New York (SUNY) system, enrolling more than 21,000 students at its three campuses in Selden, Brentwood, and Riverhead, as well as a Culinary Arts and Hospitality Center in Riverhead.

 

Suffolk County Community College is seeking an experienced Human Resources Generalist to deliver support in fielding general HR inquiries using the employee information system and delivering reports and data analysis on employment related information.  This position will provide ongoing support of the daily functions of the HR team. Reporting to the Vice President for Human Resources. This position will administer and deliver resources to support the integrity of employee data and provide reports to support HR initiatives and operational plan.

 

This is an immediate vacancy for a full-time (12-month), tenure-track position as a Professional Assistant (PA) in the Office of Human Resources located on the Ammerman Campus in Selden.

This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the College.

 

Job Description

Key responsibilities include:

  • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Uses HR systems knowledge and experience to maintain accurate employee information. Creates reports and works closely with IT to transform business needs into user, functional, and system requirements using the Banner HR module. 
  • Serves as an HR partner to provide excellent and timely service to supervisors and managers.
  • Oversees the position reporting and tracking of positions throughout the college and entry into the HRIS Banner system.
  • Maintains integrity of employee data, salary tables and tracks all data and compensation changes in accordance with college policy and collective bargaining agreements.
  • Utilizes resources to find answers and provide accurate, up to date information for employee inquiries. Provides high level of service while balancing need for efficiency.
  • Partners with payroll to ensure changes to employment data is reconciled with payroll.
  • Responsible for new hire paperwork, onboarding, and orientation.  Serves as the liaison to coordinate all benefits at hire and termination with the respective external agencies.
  • Ensures the completion of employees' paperwork in compliance with state labor laws.
  • Maintains employee files and records directing college aides and staff as needed.
  • Coordinates and tracks vacant position requests and all personnel transactions for purposes of reporting and recruitment. 
  • Conducts exit interviews and provides HR metrics, including but not limited to time to fill, turnover, leave data, etc.
  • Performs routine tasks required to execute human resource procedures, including but not limited to compensation, benefits and performance management.
  • Assists with coordination and correspondence of employee counseling and disciplinary meetings.
  • Performs other duties as assigned.

 

The ideal candidate will demonstrate the following skills:

  • Ability to work in a fast-paced environment with changing priorities.
  • Ability to work effectively in a team environment while handling multiple tasks.
  • Ability to gather and analyze data and generate reports.
  • Strong attention to detail.
  • Strong verbal and written communication skills, time management skills, research and organizational skills.
  • Customer Service: Ability to provide a high level of customer service to faculty and staff in a professional, service-oriented, respectful manner using skills in active listening and empathy with each unique situation.
  • Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism including written and verbal communication skills.  The ability to work independently with minimal direction.

 

Education and Minimum Qualifications:

  • A Bachelor’s Degree in Human Resources or a related field is required. A Master’s degree, SHRM Certifications or equivalent HR certifications, HR experience in higher education and Banner is preferred.
  • A minimum of 5 years of experience as an HR Generalist/Specialist within the Human Resources Department is required. Previous Employee Relations experience within a union environment in a complex organization is preferred.


MINIMUM QUALIFICATIONS:
  • A Bachelor’s Degree in Human Resources or a related field is required. A Master’s degree, SHRM Certifications or equivalent HR certifications, HR experience in higher education and Banner is preferred.
  • A minimum of 5 years of experience as an HR Generalist/Specialist within the Human Resources Department is required. Previous Employee Relations experience within a union environment in a complex organization is preferred.

 



HIRING SALARY:

We offer comprehensive benefits package that includes medical, dental and vision plans, vacation days, deferred compensation and a defined benefit retirement (pension) plan.



NON-DISCRIMINATION NOTICE:
Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers
Christina Vargas
Chief Diversity Officer/Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
vargasc@sunysuffolk.edu
(631) 451-4950

or

Dionne Walker-Belgrave
Affirmative Action Officer/Deputy Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
walkerd@sunysuffolk.edu
(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office
U.S. Department of Education
32 Old Slip, 26th Floor
New York, NY 10005-2500
Telephone: (646) 428-3800
Fax: (646) 428-3843
TDD: (877) 521-2172
Email: OCR.NewYork@ed.gov
Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights
Long Island (Suffolk)
New York State Office Building
250 Veterans Memorial Highway, Suite 2B-49
Hauppauge, NY 11788
Telephone: (631) 952-6434
TDD: (718) 741-8300
Email: InfoLongIsland@dhr.ny.gov
Also see: https://dhr.ny.gov/how-file-complaint

U.S. Equal Employment Opportunity Commission (EEOC)
New York District Office
33 Whitehall Street, 5th Floor
New York, NY 10004
Telephone: (800) 669-4000
Fax: (212) 336-3790
TTY: (800) 669-6820
ASL Video Phone: (844) 234-5122
Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.

APPLY TO: Interested applicants should apply online by clicking on the button below: