DATE: October 19, 2023

TITLE: Professional Assistant (PA) – Office of Financial Aid

CAMPUS: Ammerman Campus in Selden

START DATE: January 2024


RANK: Faculty


Announcement is hereby made for an immediate vacancy for a full-time (12-month), tenure-track position as a Professional Assistant (PA) in the Office of Financial Aid located on the Ammerman Campus in Selden. Suffolk County Community College is an open admissions institution committed to serving a diverse student population in a variety of degree and career programs.


This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the College.


Job Description

Specific responsibilities include:

  1. Provide financial aid advising services to students and families on all aspects of the financial aid process.  Trouble-shoot eligibility/payment issues and conduct all follow-up as necessary.  Review financial and academic impact of drops/withdrawals for current and future semester with inquiring students.


  1. Meet with financial aid applicants individually and in groups to provide information and assistance with the Financial Aid and enrollment processes.  Meet with current and prospective students during appointments to assist with completing financial aid applications and bill confirmation processes.


  1. Administer the New York State Aid for Part-Time Study (APTS) program.  Establish and disseminate policies and procedures in collaboration with the Campus Director of Financial Aid and Central Financial Aid.  Review applications and determine recipients, monitor annual allocation and expenditures and review APTS reports.


  1. Assist the Counselor with the administration of the Federal Work Study (FWS) program.  Work in collaboration with the Campus Director, the Counselor, Central Financial Aid and Career Services to update forms, maintain FWS waiting list, review FWS reports and adjust awards throughout the semester.  Coordinate with Career Services on campus job placement needs and serve as liaison with College Payroll and students’ supervisors as necessary.


  1. Package students for financial aid.  Determine eligibility for new state aid programs, including the Excelsior Scholarship.   Meet with potential Excelsior students to discuss NYS requirements for eligibility and renewal. 


  1. Train and supervise Financial Aid Office FWS students. Evaluate office needs each semester and complete all hiring activities.


  1. Assist in staff training and development to assure compliance with federal and state rules and regulations and institutional policies and procedures. Assist the Director of Financial Aid with ensuring Financial Aid service delivery is responsive to student needs.


  1. In coordination with Director and Central Financial Aid, oversee compliance with all federal and state rules and regulations, as well as college policies and procedures.


  1. Attend on and off campus recruiting events.  Provide financial aid seminars and workshops on and off campus.


  1. Serve on campus and college committees.


  1. Perform other duties as assigned by the Director of Financial Aid or designated supervisor.


A Bachelor’s degree and a minimum of two years of experience providing financial aid services to students and families are required. Bi-lingual (Spanish) and financial aid experience at the community college level is preferred.

Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers
Christina Vargas
Chief Diversity Officer/Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
(631) 451-4950


Dionne Walker-Belgrave
Affirmative Action Officer/Deputy Title IX Coordinator
Ammerman Campus, NFL Bldg., Suite 230
533 College Road, Selden, New York 11784-2899
(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office
U.S. Department of Education
32 Old Slip, 26th Floor
New York, NY 10005-2500
Telephone: (646) 428-3800
Fax: (646) 428-3843
TDD: (877) 521-2172
Also see:

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights
Long Island (Suffolk)
New York State Office Building
250 Veterans Memorial Highway, Suite 2B-49
Hauppauge, NY 11788
Telephone: (631) 952-6434
TDD: (718) 741-8300
Also see:

U.S. Equal Employment Opportunity Commission (EEOC)
New York District Office
33 Whitehall Street, 5th Floor
New York, NY 10004
Telephone: (800) 669-4000
Fax: (212) 336-3790
TTY: (800) 669-6820
ASL Video Phone: (844) 234-5122
Also see:

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: or by calling the Office of Admissions at 631-451-4000 to request a mailing.

APPLY TO: Interested applicants should apply online by clicking on the button below: