1 ------------------------------------X SUFFOLK COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING AMMERMAN CAMPUS Selden, New York January 13, 2011 8:30 A.M. ------------------------------------X P R E S E N T: BOARD MEMBERS: DR. SHAUN L. McKAY, President ERNESTO MATTACE, JR., Chairman WALTER C. HAZLITT, Vice-Chairman PAUL V. PONTIERI, JR. BRYAN LILLY DAFNY IRIZARRY PATRICIA McMAHON THERESA SANDERS BELINDA ALVAREZ-GRONEMAN ANGELIKA FIESELER, Student Trustee ******************************************** FIVE STAR REPORTING 90 John Street, Suite 411 New York, New York 10038 631.224.5054 1 Board of Trustees 1/13/11 2 2 (Whereupon, the meeting was called 3 to order at 8:30 a.m.) 4 CHAIRMAN MATTACE: Good morning, 5 everybody. Will everybody please stand for 6 the Pledge? 7 (Whereupon, the Pledge of 8 Allegiance was recited) 9 CHAIRMAN MATTACE: And if we could 10 have a moment of silence? 11 (Whereupon a moment of silence was 12 held for the victims in Arizona) 13 CHAIRMAN MATTACE: Did I miss any 14 guests? Everybody is a guest. Welcome. And 15 Happy New Year, everybody. 16 We will start off with the approval 17 of the minutes of the December 9th Board of 18 Directors meeting. 19 VICE-CHAIRMAN HAZLITT: So moved. 20 CHAIRMAN MATTACE: Second? 21 MS. SANDERS: Second. 22 CHAIRMAN MATTACE: All in favor? 23 Opposed? None. Abstentions? No 24 abstentions. Motion carried. 25 Association financial report? 1 Board of Trustees 1/13/11 3 2 DR. McKAY: Welcome back. 3 CHAIRMAN MATTACE: Welcome back. 4 Okay. All right. We have the approval of 5 the minutes of December 9th, the Board of 6 Trustees meeting. I didn't get a chance to 7 look at it, though. 8 President McKay, was that put in 9 there what we discussed? 10 DR. McKAY: Everything is in. 11 Everything that was in the 12 summative minutes is in an abbreviated, 13 condensed version with the introduction of a 14 new general counsel. That was in the 15 minutes, as well. That is in the revised 16 document that is before you this morning 17 CHAIRMAN MATTACE: Fine. 18 DR. McKAY: Both documents are 19 there this morning. 20 CHAIRMAN MATTACE: Just to make 21 everybody aware of it, when we received the 22 original minutes, I noticed that we didn't 23 have the introduction of our new counsel. 24 So, we have to approve it. So, to approve 25 it, it has to be in this set of minutes. So, 1 Board of Trustees 1/13/11 4 2 it was adjusted yesterday. 3 Okay. We need a motion? 4 MR. PONTIERI: So moved. 5 CHAIRMAN MATTACE: Second? 6 MS. FIESELER: Second. 7 CHAIRMAN MATTACE: Any discussion 8 on the minutes, other than what I just said? 9 (No response) 10 CHAIRMAN MATTACE: All those in 11 favor? All opposed? Any abstentions? 12 (Motion carried unanimously; no 13 abstentions) 14 CHAIRMAN MATTACE: We need the 15 approval of resolutions 2011.01 to 2011.06. 16 Motion to approve? 17 MS. SANDERS: Motion. 18 CHAIRMAN MATTACE: Second? 19 MR. PONTIERI: Second. 20 CHAIRMAN MATTACE: If you notice in 21 the motions, there was an adjustment in the 22 paving. The executive board was contacted 23 and it was approved so that the contractor 24 did not have to wait. Okay? And this is one 25 of the functions that we do perform between 1 Board of Trustees 1/13/11 5 2 meetings, in case something does come up. 3 I wanted everybody to be aware of 4 that fact that this is just consolidating of 5 what we decided as an executive board 6 All those in favor? Any opposed? 7 Any abstentions? 8 (Motion carried unanimously; no 9 abstentions) 10 CHAIRMAN MATTACE: So passed. 11 We will perform a round table. 12 Anybody have any discussions? 13 (No response) 14 CHAIRMAN MATTACE: I guess I'm 15 doing all of the talking today. 16 Will everybody please take a 17 packet? 18 (Whereupon, packets were 19 distributed to each of the Trustees) 20 CHAIRMAN MATTACE: What this is, is 21 I attended the alumni internship breakfast at 22 the Grant Campus. I just have to say that I 23 felt it was an excellent program. We spent a 24 couple of hours there with different 25 businesses that attended. And some of the 1 Board of Trustees 1/13/11 6 2 stories that we received from some of the 3 interns that were able to come back, again, 4 these type of presentations, I feel, are not 5 only important for the campus and the 6 students, but to show and to thank faculty, 7 administration, everyone that participates 8 within the campus life that they are doing 9 such a really great job. 10 So, if you do get any invitations 11 such as this, I ask you and I'm not -- I know 12 you can't go to every one -- but if you can 13 get to one, and believe me, they are going on 14 constantly. If you can decide to put down 15 that you can get to one a month, and if we 16 can do that, all right, where everybody can 17 participate to understand what happens on the 18 campuses on a day-to-day basis, I think it's 19 important, not only for us as board members, 20 but for again, like I said, everybody who 21 participates to see that the board is active 22 and involved. 23 We have next week, we have two 24 graduations coming up. 25 The nursing and the E.S.L. If you 1 Board of Trustees 1/13/11 7 2 can attend one or both, that would be great. 3 Again, the hard work that our 4 faculty puts in to these programs, and what 5 they do for our students, is amazing. I 6 can't thank them enough. 7 I have to tell you, every time I go 8 to the E.S.L. graduation, the stories they 9 are just -- they tug at your heart. They 10 really do, because you see how individuals 11 have really worked hard, all right, to 12 educate themselves. To help them go forward 13 in life, and to help their family, as well. 14 MS. ALVAREZ-GRONEMAN: I will go to 15 the E.S.L. 16 CHAIRMAN MATTACE: I am going to 17 both. 18 MS. FIESELER: I will be at the 19 nursing. I will be graduating and going on 20 to physician's assistant. 21 CHAIRMAN MATTACE: Super. 22 MS. IRIZARRY: The 20th and 21st. 23 MS. FIESELER: Actually, I was 24 going, actually, today to the Tri-Leadership 25 Conference for the students being held at 1 Board of Trustees 1/13/11 8 2 Riverhead. So, I will be going there after, 3 after this today. 4 CHAIRMAN MATTACE: Super. And like 5 I said, I know it's very difficult to attend 6 them all. But if we can get some 7 representation, as we move forward, I think 8 it will work out very well. 9 MS. IRIZARRY: Talking about 10 representation, I -- last December, I 11 attended the Kwanzaa celebration at the Grant 12 Campus and they were very happy to see a 13 board trustee for the first time attending 14 their celebration. It means a lot to them, 15 too. 16 MS. FIESELER: Every time I go 17 there, like when I go, I go to those, also. 18 But since I'm a Grant Campus student, they 19 look at me as a student and not as a trustee 20 member. They don't realize the difference. 21 I'm always asked, "What do you do?" I'm like 22 okay. So -- 23 CHAIRMAN MATTACE: The same thing 24 with the extra ones that I have to mail out 25 to Saul, okay? And Theresa, this way I have 1 Board of Trustees 1/13/11 9 2 copies, as well. 3 I have some other information I'd 4 like to hand out this morning. I would like 5 everybody to look over. 6 DR. McKAY: I have extras. 7 CHAIRMAN MATTACE: Two. If you 8 need more, I can get more. I have them for 9 everybody. 10 The other areas that I want to 11 cover, is again, based upon the fact that we 12 have a large majority of a new board and 13 there is really so much information, okay, 14 that you will gather as you go along. All 15 right? And I'm sure you have received many, 16 many instructional materials from the 17 president's office, and whatever you need, 18 they are there. 19 What I did was put together a 20 packet. I went through the -- basically, the 21 guidelines for what our responsibilities are. 22 What I have in here, are basically 23 the duties of the local sponsor, the duties 24 of the college trustees, the duties of the 25 president and the duties of the student 1 Board of Trustees 1/13/11 10 2 trustee, as well. 3 So, what I would like you to do, 4 over the next month is go through it. And we 5 will discuss it. All right? Again, it will 6 be a slow process, but I want to make sure 7 everybody understands each step as we go 8 along. And please, if you have any 9 questions, any qualms, don't hesitate to call 10 me during the month and we will discuss it. 11 And we will be able to, hopefully, have a 12 good discussion and make it easier for 13 everybody here to understand what their 14 responsibilities are. So, this should cover 15 this side and this should cover that side. 16 (Whereupon, the aforementioned 17 item was distributed to the trustees for 18 examination) 19 CHAIRMAN MATTACE: To make 20 everybody aware of SUNY Day, that is March 21 8th. As of right now, myself and Walter will 22 be going up. 23 Most of the time we wind up going 24 up the night before, staying over, so we can 25 start the first thing in the morning and then 1 Board of Trustees 1/13/11 11 2 we will come back that afternoon. 3 So, please, if anybody has the 4 opportunity to come with us, let me know and 5 we will make sure we have enough room to be 6 able to bring everybody up there. It's a 7 long day. There will be a lot of issues that 8 we will be dealing with. And everybody knows 9 the problems that we are dealing with now 10 with the budget. And we are just trying to 11 make sure that we can maintain the quality 12 that we always have and move forward with 13 that. 14 Again, I want to thank Walter, 15 Angel and Teresa. We will be going to 16 Washington next month to do the annual 17 A.C.C.T. Legislative Conference. We already 18 have two meetings set up with two of our 19 local congressmen; Congressman Bishop and 20 Congressman Israel's office. I'm working on 21 Senator Gillibrand and Senator Schumer. 22 Now, this is a great program, but 23 again, their offices are here. So, if you 24 have the opportunity, please, you know, if 25 you want me to come with you, I will be happy 1 Board of Trustees 1/13/11 12 2 to. But if you can stop in to your local 3 congressman and let him know what our needs 4 are. We will be putting together a bullet 5 point presentation to bring down to 6 Washington. I will make sure everybody gets 7 a copy of that, so you will have it, so if 8 you see him at a fundraiser, no matter where 9 you are, okay? 10 MR. PONTIERI: This Saturday, 11 Bishop will be in Patchogue Village Hall from 12 12 to 4. He'll be doing a community open 13 session. 14 CHAIRMAN MATTACE: A town hall 15 meeting. 16 MR. PONTIERI: From 12 to 4 at 17 Village Hall, 14 Baker Street. 18 CHAIRMAN MATTACE: Thank you. 19 MR. PONTIERI: I will be down there 20 and speak to him, also. 21 CHAIRMAN MATTACE: Thank you. 22 Again, you know, all politics is 23 local. That is the bottom line. You know? 24 As many times as I go down to Washington or 25 up to Albany, walking into the office down 1 Board of Trustees 1/13/11 13 2 here, believe me, it means a lot and we need 3 to make sure that they understand. Okay? 4 What our needs are. 5 Everybody saw in the paper, I 6 believe, our Long Island delegation for the 7 Senate. 8 They have always been good to us, 9 and good to education. And we have to keep 10 that bond going. And to let them know. 11 With Senator LaValle, he has been 12 an important anchor for education for us. 13 So, again, if you have the time and you are 14 in the area, and they are your senators or 15 your assembly person, don't hesitate to stop 16 in. Even if you just stop in. All right? 17 Does everybody have a business 18 card? 19 (No response) 20 CHAIRMAN MATTACE: Who is missing 21 business cards? 22 (All indicating in the affirmative) 23 CHAIRMAN MATTACE: Nobody has 24 business cards? Okay, we will discuss that. 25 I thought that that is a problem. Okay? 1 Board of Trustees 1/13/11 14 2 Because you know, when I came on board, I got 3 myself a stack of cards as a trustee. 4 Walter, you have them? 5 MR. HAZLITT: No. 6 CHAIRMAN MATTACE: You don't have 7 them, either? 8 MR. PONTIERI: You just don't know 9 where they are, Walter. 10 CHAIRMAN MATTACE: Very nice. That 11 was a shot, Walter. 12 MR. LILLY: Right across the bow. 13 CHAIRMAN MATTACE: We will discuss 14 it and I will look into it for you. Because 15 I got them when I came on board. All right? 16 Because it becomes very easy that way. 17 Because if you walk into an office and they 18 are not there, all right, giving them your 19 little business card, says there was somebody 20 here from the college and they are a trustee. 21 And maybe I should reach out to them and see 22 what they need. 23 So, we will take care of that for 24 everybody. We'll make sure that is taken 25 care of. 1 Board of Trustees 1/13/11 15 2 All right. Other than that, does 3 anybody else have anything to say? 4 (No response) 5 MS. SANDERS: I didn't know if you 6 knew, but we are going to the tour for the 7 facility for the infrastructure team. We 8 will set up a review of the campus. Brian, 9 myself and Ernie has agreed to go with us. 10 CHAIRMAN MATTACE: The way it 11 should have been said, I'm going with you. 12 You are the chairperson. 13 MS. SANDERS: We will start to work 14 on our committee. 15 MS. FIESELER: Come see me at 16 Grant. I will give you a personal tour. 17 MS. SANDERS: I think we are being 18 set up to go to the college with the van. 19 And has somebody said something about that, 20 somehow? 21 DR. McKAY: I went through that 22 this morning and I will be talking to George 23 and Paul and Jon Demaio, and somehow, between 24 now and then, we will get back to you with 25 that information. 1 Board of Trustees 1/13/11 16 2 But I also will be speaking a 3 little bit about that in my presentation 4 later on. 5 CHAIRMAN MATTACE: The last thing I 6 want to let everybody know, I have been 7 working with this group on Long Island called 8 the Long Island Lobby Coalition, all right? 9 As far as colleges go, there is us from 10 Suffolk and Dowling has been going up there. 11 We worked with Vision Long Island. 12 We are dealing with Smart Growth. We are 13 dealing with Chambers of Commerce from all 14 over the island. Small business associations 15 and different associations and everything 16 that is basically, affecting everybody on 17 Long Island. 18 For many years, a lot of these 19 groups have been fighting each other on a lot 20 of issues. Three years ago, we decided to 21 sit down and say, "Wait a second. We all 22 live on than Long Island. Okay? So, let's 23 look at the issues that we can all agree 24 with." 25 And there has been some issues that 1 Board of Trustees 1/13/11 17 2 we put on the side, because some of the 3 groups said, "No, we can't get involved with 4 that." So, we have honed it down and one of 5 the major issues we are dealing with is 6 solar. Solar power. 7 They are looking forward to our 8 presentation, the one we saw on the new 9 building that we are talking about. The new 10 campus. And I have gotten a lot of interest 11 from the community, from labor about this 12 particular project. And it's something that 13 we will have to build on. So, I will be 14 going up to Albany on a lobby day with them, 15 as a group, to express our positions. 16 And as I spoke with President 17 McKay, we are going to be part of their 18 package. But also, at the same time, I will 19 be presenting a packet from Suffolk on our 20 solar initiatives. 21 Assemblyman Engelbright is working 22 on some solar legislation. So, again, this 23 is all going to be tied in to us, our growth 24 and especially at the Grant Campus and the 25 programs we are dealing with solar. 1 Board of Trustees 1/13/11 18 2 So, I just want everybody to be 3 aware of what is happening and how we are 4 moving forward. 5 On that note, our college budget 6 finance report will be given by John Bullard. 7 ASSOC. DEAN BULLARD: Hello, I'm 8 John Bullard, Associate Dean of Finance. We 9 are still working on this and as my reports 10 are handed out, we are tracking favorably to 11 our budget report on revenues and 12 expenditures. 13 Our revenues are five hundred 14 thousand dollars above budget, and that is 15 due to enrollment being above budget and our 16 tuition being above budget. 17 With the expenditures, we are also 18 tracking favorably. We are eight hundred 19 thousand dollars below budget with our 20 expenditures. We have been able to achieve 21 that primarily due to some cost savings on 22 the permanent salary line and related 23 benefits to the permanent salaries, as well 24 as some savings we are going to achieve in 25 the light, power and water area. 1 Board of Trustees 1/13/11 19 2 That's pretty much it for the 3 finance report. 4 We still have the auditors in for 5 the 2009/2010 year. They are actually 6 supposed to be back today, if they make it 7 with the snow, to do a little more field work 8 and probably for another couple of days, and 9 then we hope to have a report fairly soon. 10 Maybe by the end of this month. 11 This might be a good time to 12 introduce to the members -- 13 DR. McKAY: First, I want to say 14 thanks to John and the entire team. 15 John Bullard and his team serve in 16 multiple roles and as you know, we presented 17 the Banner system over the last several 18 years. And building the charts and building 19 the sub-codes and building the finance 20 systems was quite an extensive amount of 21 work. As well as they were being audited at 22 the same time. As well as they were running 23 the operations at the same time, and we had 24 Chuck Snyder (phonetic) here for a few weeks 25 to help out. But John has borne the brunt 1 Board of Trustees 1/13/11 20 2 for most of the work and I want to 3 congratulate John for the work that they have 4 done. 5 The savings we realized didn't come 6 by any small feat at all. It requires 7 constant monitoring and constant discussions 8 with the computer department. I want to 9 congratulate John and his team at this point. 10 ASSOC. DEAN BULLARD: Thank you. 11 DR. McKAY: We have with us this 12 morning our new vice-president of the Finance 13 Administration, Jim Amaroso. I would like to 14 introduce Jim and I will have Sandy just read 15 a small portion, not the whole sheet, but 16 just a small portion and we will distribute 17 it later. 18 Jim Amaroso, and an extensive 19 national search took place and Jim was one of 20 three finalists and Jim started on Monday and 21 he is here with us. I will just have Sandy 22 read a small background for Jim and have Jim 23 make a few statements. 24 MS. SANDERS: Mr. Jim Amaroso will 25 serve as the college's chief financial 1 Board of Trustees 1/13/11 21 2 officer. He will be responsible for 3 developing and managing the college's 4 operating and capital budgets. 5 He will support the limitations of 6 the college's strategic incidents and 7 priorities. 8 Mr. Amaroso's experience includes 9 over 25 years of being in financial 10 management positions with the U.S. Merchant 11 Marine Academy in Kings Point. 12 During the course of his career, 13 Mr. Amaroso has also held various accounting, 14 audit and budget positions with the U.S. 15 Military Academy in West Point; the 16 Department of the Air Force and various other 17 key surveillance projects for the 18 anti-submarine warfare systems project office 19 in Washington, D.C. 20 While Chief Financial Officer for 21 the Merchant Marine Academy, Mr. Amaroso was 22 responsible for preparing and managing that 23 institution's operating and capital budgets. 24 In addition, he has assisted in the 25 developing of the financial policy, which 1 Board of Trustees 1/13/11 22 2 affected the campus life, analyzed the future 3 needs of the academy and was responsible for 4 the daily activities of all budget and 5 accounting staff. 6 Mr. Amaroso earned an associate's 7 degree in accounting from Farmingdale State, 8 a bachelor's degree in accounting from 9 Dowling College and a master's degree in 10 public financial management and accounting 11 from the American University in Washington, 12 D.C. 13 He is a member of the National 14 Association of College and University System 15 Business Officers, and a member of the 16 Eastern Association Of College and University 17 Business Officers. 18 CHAIRMAN MATTACE: Thank you. 19 MR. AMAROSO: Hi everybody. While 20 I have been here a short while, but I see 21 this institution is very progressive. I am 22 very excited to have the opportunity to work 23 with the board and Dr. McKay for the 24 betterment of this institution. 25 There is just one thing, not to 1 Board of Trustees 1/13/11 23 2 correct Sandy, but it's the Department of the 3 Navy. Not the Air Force. They are very 4 particular about that. Anti-submarine 5 warfare has always been with the Navy. 6 But, thank you. 7 CHAIRMAN MATTACE: Thank you, Jim. 8 DR. McKAY: Thank you, Jim. 9 CHAIRMAN MATTACE: President McKay? 10 DR. McKAY: Sure. Over the last few 11 years, the entire college had All College Day 12 and also, we have had some time to take a 13 look at the constituent groups on the 14 college's web site. It grew. It took a lot 15 of work. It took a lot of constituents to 16 review and contributions to get us to this 17 point. 18 I would like to have Drew take us 19 through, what will be a look of the new 20 college's web page as we go forward. 21 There is still some information 22 that needs to be updated, but pretty much, we 23 are trying to get through this to be rolled 24 out this spring semester. 25 At this time, I will turn it over 1 Board of Trustees 1/13/11 24 2 to Drew Fawcett, Associate Dean for 3 Institutional Advancement. 4 ASSOC. DEAN FAWCETT: I'm here with 5 my colleague, Gary Ris, Associate Dean for 6 Computer Information Systems. 7 I want to give you a brief 8 overview, where we are with the development 9 of the new web site and for those of you who 10 are new, I thought it may be beneficial to 11 just spend a couple of minutes to give you a 12 sense of where the college web site had been 13 and where we are going. 14 The college developed its first web 15 site in the mid-90s and it grew for about ten 16 or eleven years in a rather unstructured 17 form, as far as continuity is concerned, 18 until 2005. That is when the college 19 purchased the Red Dot Content Management 20 System. 21 The C.M.S. provides the college the 22 ability to offer the various departments 23 within the college, an ability to update 24 their own sites without having to know HTML, 25 which is great, because that means whether 1 Board of Trustees 1/13/11 25 2 you are from the offices of athletics or in 3 the department of English, you have the 4 capability to telegraph information quickly 5 and accurately. 6 It also provides the college with 7 an esthetic continuity. So, if a visitor is 8 entering the college through the home page 9 and then is transitioning to a department 10 page and then is transitioning to an 11 administrative page, there is an esthetic 12 continuity. There is a similar feel. 13 I also wanted to talk about what 14 exactly is the purpose of our college web 15 site. 16 Simply put, the college web site is 17 the public face of the institution. It is 18 primarily used for student recruitment, 19 marketing community relations, work force 20 development, and partnerships and also 21 sharing information about alumni development. 22 Conversely, the portal is used for 23 internal communications. 24 Currently, on our web site, we have 25 information on our home page and on our 1 Board of Trustees 1/13/11 26 2 public site that really should be used for 3 internal purposes. 4 I mentioned the benefits of the Red 5 Dot Content Management Software System and 6 the effort to update our current site has 7 really been a top/down - bottom/up effort. 8 By that, I mean we have given the 9 tools and resources to the various 10 departments through the Red Dot C.M.S. System 11 so that they can start updating their various 12 parts of the web site. 13 And Associate Dean Ris and myself 14 have been working from the top down. That 15 is, from the home page and from the 16 administrative pages down. If we were going 17 to update every page before we launched a web 18 site, we are looking at probably ten thousand 19 pages. It would take several years. 20 It's a parallel effort and we will 21 meet in the middle. 22 I wanted to just mention quickly 23 how the new web site design was developing. 24 It was a very inclusive process that included 25 feedback from internal populations within the 1 Board of Trustees 1/13/11 27 2 college, as well as the external population. 3 We sourced faculty, staff, 4 administration, parents of current students, 5 alumni, high school guidance counselors. And 6 as I mentioned parents, we also had informal 7 and formal listening sessions and focus 8 groups. 9 Some of the people in the room may 10 have been present at the All College Days 11 over the past few years. We used break-out 12 sessions in those days to source out 13 information from our population. 14 We reviewed all SUNY sites in 120 15 other college and university sites from 16 across the country. 17 A quick look at the slide can give 18 you an idea about where we sought 19 representatives from, from around the 20 college. Everything from Athletics to Visual 21 Arts to the Honors Department, the library 22 and more. 23 I mentioned that we had focus 24 groups with schools districts from the 110 25 border all the way through East Hampton. 1 Board of Trustees 1/13/11 28 2 Over a dozen school districts came and gave 3 us their feedback about our site and what 4 they felt it should include. And we 5 developed a beta design site using this 6 feedback. 7 We were mindful of being inclusive 8 of best practices and of course, Red Dot 9 compatibility was the key to make this work. 10 With that being said, we wanted to 11 give you a sense of what the new site looks 12 like now. 13 CHAIRMAN MATTACE: Bear with us for 14 a second as we launch. 15 (Whereupon, the new web site design 16 was brought up on the projection screen) 17 DEAN FAWCETT: This gives you a 18 sense of what the current site looks like in 19 development. 20 The first thing I would like you to 21 be mindful of is the tremendous landscape 22 visual. That gives us the opportunity, as 23 you can see, the slides moving right to left. 24 The opportunity to promote messaging and 25 special programs or issues that we want to 1 Board of Trustees 1/13/11 29 2 develop awareness about at the college. 3 These are all hot-linked 4 opportunities. 5 So, for instance, if a visitor was 6 viewing the site and they clicked on the 7 culinary arts site, they are simply clicking 8 through and there is an example of a Red Dot 9 site that has been updated. The visitor is 10 able to get content about the culinary arts 11 program. 12 Similarly, it can be developed for 13 any of the messages we are promoting in the 14 center landscape. 15 I also want to bring your attention 16 to the main navigation bar which includes 17 information about Suffolk County Community 18 College. 19 For those of you, hopefully, the 20 trustees have been on the site and you can 21 see, this is a much more robust and visual 22 site. 23 We have to keep in mind, the web 24 site is a primarily a visual medium. You get 25 a sense of how the president's message looks 1 Board of Trustees 1/13/11 30 2 now, or how it will look once this is fully 3 launched, as compared to the way it looks 4 now. 5 Also, business and work force 6 development, prospective students, current 7 students, community programs and resources. 8 Alumni. 9 We have a secondary navigation bar 10 up on top of the landscape visual which 11 includes faculty and staff, academics, which 12 is also listed -- many links are listed more 13 than once throughout the site. 14 The academics, of course, will be 15 listed in prospective and current students, 16 continuing education, admissions and My 17 S.C.C.C., which is the portal. 18 We also include quick links, 19 because our research has indicated that that 20 is a heavily traveled portal, which includes 21 employment, directions and maps, a college 22 contact directory, the book store college 23 catalogue, giving to Suffolk County Community 24 College, which is something we have to be 25 more mindful of these days and departments 1 Board of Trustees 1/13/11 31 2 and faculty. 3 And below the fold, as it would be, 4 you can see recent news, events, 5 announcements. And we also have other 6 opportunities to promote secondary messaging. 7 In this case, the beta is for our 8 television commercials, which hopefully, the 9 Board of Trustees will be able to see on 10 television. 11 We also have the ability to promote 12 specific programs. In this case, one of the 13 career programs, manufacturing, technology, 14 athletics at Suffolk County Community 15 College. 16 We have also have direct links to 17 the college Facebook page, which is updated 18 daily. 19 And on the very bottom, we state 20 our mission, which we don't have on the 21 current home page. 22 We also have, again, heavily 23 traveled portals from admissions through 24 student life and directions and contact 25 information for everything from the campuses, 1 Board of Trustees 1/13/11 32 2 to admissions. And the culinary arts and 3 satellite center in Sayville. 4 We are still in the process of 5 integrating A.S.P. pages and we hope to have 6 this finished shortly. 7 I would love to ask the board did 8 they have any questions or comments? 9 (Indicating in the affirmative) 10 ASSOC. DEAN FAWCETT: Yes? 11 MS. IRIZARRY: Two comments. One 12 question, one comment. I don't see the logo 13 here. 14 ASSOC. DEAN FAWCETT: The logo 15 should be right on top. The left hand 16 corner. 17 MS. IRIZARRY? Not the one with the 18 shark? 19 ASSOC. DEAN FAWCETT: That is in 20 the athletics logo. 21 MS. IRIZARRY: If you go to the 22 athletics? 23 ASSOC. DEAN FAWCETT: Yes, that is 24 where you would find the logo. 25 MS. IRIZARRY: The other one, in 1 Board of Trustees 1/13/11 33 2 the current one, I tried to get to a link for 3 the E.S.L. Department. I couldn't find any. 4 Will this one include E.S.L. Department? 5 ASSOC. DEAN FAWCETT: I would think 6 so. To be honest, I don't have my pages that 7 show all the content. But I will be 8 certainly, mindful of that and make sure that 9 that is the case. 10 MS. IRIZARRY: The other one I have 11 to go separate and there was no information, 12 only a phone number. 13 ASSOC. DEAN FAWCETT: Dean Ris just 14 said that it is. 15 ASSOC. DEAN RIS: I'm not sure if 16 it's in the prospective or current. 17 DR. McKAY: Dean, he relates to 18 that. 19 ASSOC. DEAN FAWCETT: I will make 20 sure it's incorporated. 21 ASSOC. DEAN RIS: I think it runs 22 through several things and then you have to 23 make a selection of a particular language. 24 ASSOC. DEAN FAWCETT: Angelika, did 25 you have a question? 1 Board of Trustees 1/13/11 34 2 MS. FIESELER: As far as student 3 friendliness, I find a lot of students can't 4 find if they need to E-mail their professor. 5 They have a hard time finding it on the old 6 one, where to go. Is it easier this way? 7 ASSOC. DEAN FAWCETT: It's on the 8 contents page. 9 ASSOC. DEAN RIS: I'm not sure we 10 have this up, yet. 11 MS. FIESELER: I get that all the 12 time. Where do I find -- 13 ASSOC. DEAN FAWCETT: There are two 14 ways to do that now. You can do that in the 15 E-mail system, through the -- 16 MS. FIESELER: That's how you do it 17 now. 18 ASSOC. DEAN FAWCETT: Excuse me? 19 MS. FIESELER: That is how you do 20 it now. I was trying to find out if there is 21 an easier way. 22 ASSOC. DEAN RIS: Well, right now 23 -- there will be directory information here. 24 It's not linked, yet, I believe. The on-line 25 directory might be linked. Here you put a 1 Board of Trustees 1/13/11 35 2 name in here. I can put my name in and then 3 I would come up here. 4 MS. FIESELER: I was just trying to 5 find an easier way for the student. 6 Right now, it's a hunt and peck 7 method. Where do I go? What do I do? 8 I found it. But the first time 9 students, there is a communication breakdown. 10 ASSOC. DEAN RIS: Sure, I think 11 what we were trying to do, I think on the 12 E-mail system, there should be a link on the 13 left side. If you go into the E-mail account 14 and is says contacts. 15 MS. FIESELER: There is, but it's 16 not right up there. 17 Students want it up there. How do 18 I find my professor? Or I know, yes, you 19 have to go to my E-mail and find it. But 20 it's like you have at the look for it, rather 21 than being right there. 22 ASSOC. DEAN RIS: It's up here in 23 quick links, contacts and directory. 24 And departments and faculty on the 25 quick links, as well. 1 Board of Trustees 1/13/11 36 2 MS. FIESELER: This is being 3 launched for the spring semester? 4 ASSOC. DEAN RIS: We still have 5 work to do on this. We have been moving 6 content over. 7 The main issue we have, we are 8 still doing the back end. All the active 9 pages like the directory have to be moved 10 over to the new site. The target is this 11 semester. 12 MS. FIESELER: Thank you. 13 Thank you. 14 MS. GRONEMAN: Good job. 15 DR. McKAY: It took a lot of work to 16 get us where we are. There is a lot of 17 programming behind the scenes that would 18 occur and was required of the departments get 19 us where we are. There will more required 20 work for the departments on the campuses to 21 get us information. 22 Some has been moved from the old 23 page to here. Until we get a chance to 24 really update the information, that will be 25 on the page. There also is still a lot of 1 Board of Trustees 1/13/11 37 2 work to do and certainly, a few people who 3 were involved and ultimately entire 4 departments on all three campuses will be 5 involved in putting up current information 6 and maintaining that as we go forward. 7 We had a chance to visit in Albany, 8 the governor's state of the state address, 9 recently, and we also had a chance to visit 10 the elected officials while we were there. 11 The lieutenant governor also attended the 12 SUNY Strategic Planning session we had with 13 the chancellor, and quite a bit of discussion 14 was focused upon building ten councils around 15 the state. 16 If you listen to the governor's 17 message, a lot of it was to deal with work 18 force development, economic development and 19 partnerships in all areas. 20 We are equally placed in that area, 21 especially in Downstate Long Island. And at 22 this point in time, we are waiting to hear 23 how that is going to be developed. 24 Kevin Long had mentioned that Sam 25 Stanley from Stony Brook will be intricately 1 Board of Trustees 1/13/11 38 2 involved in that. Sam and I are co-chairing 3 the sixth arm of the SUNY Community Plan, 4 which will relate to our economic 5 development. So, obviously, I will be 6 talking to Sam and talking to the chancellor 7 to be sure Suffolk is in the middle of that, 8 as well. 9 I know Senator Schumer was looking 10 into that. He has been here on the island 11 and we have been talking to his office to be 12 sure we are in the middle of that, as well. 13 The chancellor also had a call with 14 the president about the budget which will 15 have to be developed shortly. 16 We are having the course center 17 managers presenting budgets to us, 18 imminently. But the discussion with the 19 chancellor and the president was to utilize 20 the 25/45 base F.T.E. number, which that was 21 probably the second cut we had. 22 As most of you would have known, 23 when we spoke about the budget, we received 24 three cuts to the operating budget over the 25 last eight to nine months. That resulted in 1 Board of Trustees 1/13/11 39 2 about 8 million dollars. 3 We were able to efficiently manage 4 the operations of the college without going 5 back to the board, to ask for access into the 6 contingency fund, or go back to the students 7 to get any pieces at all. We were able to 8 absorb that, and it was difficult to do when 9 we were, at the same time, on the other end, 10 increasing enrollment. 11 There was another cut proposed by 12 the outgoing governor, which would have 13 resulted in five hundred thousand dollars in 14 reduction. That cut did not go through, 15 fortunately for us. However, the incoming 16 governor mentioned they have a ten billion 17 dollar deficit and certainly, they are 18 looking to higher education, health care and 19 also looking into other areas to try to find 20 ways to balance the state's budget. 21 We are not certain whether or not 22 the community college sector will be 23 impacted, but we believe we will, because 24 there are indications of such. That requires 25 us to make visits to elected officials to 1 Board of Trustees 1/13/11 40 2 state the significance of what we do here in 3 the operation of the community colleges. 4 Currently, our budget is built on 5 an F.T.E. number of 22/60 for F.T.E. But if 6 we were to utilize the 25/45, we would be 7 building a structurally unbalanced budget. 8 We will have further discussions on that. I 9 will be talking to Jim Amaroso and John 10 Bullard and the executive team to come to the 11 board with a proposal. 12 Moving forward, again, I want to 13 thank the faculty associations. I want to 14 thank the Exempts and also the Guild 15 Administration Office, who will be at the 16 table shortly. 17 Going forward, we know that there 18 will be mandatory course increases, which 19 every year that happens. With the Faculty 20 Association agreement, we were able to find 21 some cost savings there in the Plus Two. We 22 were able to find some cost savings there on 23 the side of revenue. 24 On the Exempts, there will be no 25 COLA. Certainly, with the Guild, no COLA, as 1 Board of Trustees 1/13/11 41 2 well. That will help us in regard to our 3 revenue stream until once the money comes. 4 We still wouldn't have Medicare, 5 health care costs, retirement costs. Those 6 will be the costs that will be in place, the 7 mandatory costs. 8 Certainly at the state level, you 9 heard the governor mention that at the state 10 level, it's a huge number for the state, as 11 well. It's not just the other colleges, also 12 the state level. But those are the things we 13 will be dealing with going forward into the 14 budget next year. We have a lot of work to 15 do here at the college. 16 I also spoke to the chancellor 17 about the ribbon cutting ceremony for the 18 learning research center east. That building 19 has come in under budget. I would say, John 20 Demaio, they are working very hard to try to 21 get us into that building shortly. 22 John, have they moved in, yet, 23 John? 24 MR. DEMAIO: Not yet. 25 DR. McKAY: Not yet? 1 Board of Trustees 1/13/11 42 2 MR. DEMAIO: It's fine tuning. 3 Getting furniture in. And getting all of the 4 things in, associated with a new building. 5 DR. McKAY: We are hoping between 6 that somewhere between February 28th through 7 March 3rd, that those dates might be when we 8 probably will be hosting a ribbon cutting 9 ceremony. 10 The chancellor has indicated she 11 wants to invite the majority leader and also, 12 from the assembly, Sheldon Silver and others 13 down. And also here for the local 14 legislators, we will try to get all the 15 chambers and the mayors of the towns to be 16 invited there, as well. As well as the 17 faculty from all three campuses to be a part 18 of this process. That is the first building 19 on that campus since it's been opened. It's 20 a very significant day for us and for the 21 college. 22 And we will try to make sure we get 23 to the board, once we finalize the 24 chancellor's schedule, and working to get 25 everything ready at the campus, to get you 1 Board of Trustees 1/13/11 43 2 all of the information necessary. 3 On the capital budget area, we have 4 a very significant meeting, which we always 5 do every December with the governors, faculty 6 and all of the key constituents to look at 7 the capital program for the college. 8 We've decided that the only new 9 project would have been, how do we handle 10 parking on this campus. We have had about 11 3,900 parking spaces with 14,000 students. 12 Certainly, that has continued to be a problem 13 for us. 14 CHAIRMAN MATTACE: Talk to the math 15 department. See what they can work out. 16 DR. McKAY: At the presentation we 17 had before the subcommittee in Riverhead, 18 John Demaio was with myself and Paul Cooper. 19 We discussed that and that was clearly 20 understood by the committee. That was a 21 legislative subcommittee, by the way. 22 We discussed the possibility 23 because what we've done, during the Interim 24 President Gardner's time, we expanded what we 25 could, some parking spaces. But we cannot 1 Board of Trustees 1/13/11 44 2 go, you know, flat and go wider further. 3 There is no way no push it out the end of 4 campus. Ammerman Campus, for example, we 5 have what we call hill induction. It is not 6 a flat property. So, it's very difficult to 7 navigate. 8 With the new science building we 9 will be constructing, we will get about a 10 hundred on to 150 parking spaces a day, but 11 that still doesn't make a difference in the 12 number. We have students that either double 13 park, park on the lawns, under the trees, 14 whatever. 15 Now, it's worse with the snow in 16 the winter. We talked about how we were 17 going to be moving this snow to create spaces 18 We had to use the payloader and dump truck to 19 move it to the back to create additional 20 spaces. That will still not help. 21 That is the only new project we are 22 proposing to go to forward. We will bring 23 that to the board when we do all the research 24 on that. Then at least you can see that. 25 MR. PONTIERI: The necessary number 1 Board of Trustees 1/13/11 45 2 of additional spaces you need, is that part 3 of this study that is being dune? If you had 4 a projected number of spaces, John? 5 MR. DEMAIO: I would certainly 6 wants that to be a part of the initial design 7 phase. 8 MR. PONTIERI: Okay, I didn't know 9 whether you already did the study on what you 10 need additionally. 11 MR. DEMAIO: We had a preliminary 12 analysis done as part of another capital 13 project. We could use that and give that to 14 prospective consultants. "Here is the 15 information we have so far." 16 But we really need to refine it to 17 understand, not only how much more do you 18 need, but as Dr. McKay said, where do you go? 19 Do you go up? Is it more cost effective to 20 make a particular lot more efficient and go 21 up? Because with this plot, the topography 22 is so challenging. There are so many 23 different ways to fight this, you really want 24 to have a thorough analysis to understand how 25 you can push limited funds and leverage them 1 Board of Trustees 1/13/11 46 2 for the maximum amount of parking spaces. 3 So, that should certainly be a part 4 of the evaluation. 5 CHAIRMAN MATTACE: Is there a 6 possibility -- I don't know, you are 7 talking about moving snow. Is there a 8 possibility of renting equipment that you 9 could actually melt it where it is? To me, 10 it seems the way the campus is set up, you 11 will be putting it on trucks and you've got 12 to find places to dump it. I don't know if 13 it's feasible or not. But I see what is 14 happening at the airports. And I see what is 15 happening with the Long Island Railroad with 16 the equipment they have. 17 I was curious to see if there was a 18 possibility to rent that equipment to get rid 19 of the snow? 20 DR. McKAY: The college does rent 21 equipment. They do rent payloaders. They do 22 rent -- I know for the Grant Campus, they do 23 rent equipment and also, they do, similar to 24 the airport, the pre-treating and also, after 25 that, you know, so the crews do work 1 Board of Trustees 1/13/11 47 2 overtime. The difficulty is that when you 3 get this volume of snow, no matter how much 4 pre-treating you do, you are going to have 5 some technical difficulties and again, with 6 the campus, the way this campus is located, 7 you know, in the middle of the campus, you 8 have all the stairs and steps and you still 9 have to navigate to get that done. 10 Even though you move from the 11 parking lot, you have to navigate the 12 interior of the campus, as well. And again, 13 I want to say the team has done a phenomenal 14 job in both instances to get the campus up 15 and running. 16 In a matter of 24 hours, they were 17 able to navigate the entire perimeter of the 18 campus and the infrastructure, as well, to 19 clear the steps and pathways. That is a 20 phenomenal amount of work and the AME staff 21 and plant crews, working here, they stayed 22 overnight, with double shifts, just to try to 23 make us ready to open the following day. 24 Yes, we are taking all the steps we 25 can and yes, we do rent equipment to move 1 Board of Trustees 1/13/11 48 2 remove some of the stuff off the campus. But 3 nothing to melt the snow. Maybe the sun will 4 help us. 5 In addition to that, I do want to 6 mention that with the capital review that we 7 do, at that meeting, we utilize a state study 8 which we mentioned before at several 9 meetings. 10 We brought in state experts here. 11 They walked the campus, every single 12 building, every single room, with the plant 13 operations with Paul, with John, and prepared 14 a report for us, to show us, and John spoke 15 about that report here and what it would take 16 to, at least, maintain the current 17 infrastructure and that was ten million 18 dollars per year. 19 We were able to successfully get 20 the local legislature to approve 30 million 21 for the next three years in deferred 22 maintenance repairs. Because while we are 23 constructing, the current infrastructure is 24 deteriorating on the other side. We, 25 however, have dealt almost with one million 1 Board of Trustees 1/13/11 49 2 dollars in maintenance in the last year into 3 this year. 4 However, at a meeting we had in 5 December, we asked the plant ops directors 6 and the deans to go back, take a look at the 7 state study. See what we did this past year. 8 Re-prioritize those projects and rank them in 9 the ranges of one, two or three; with one, 10 being the most desired maintenance project. 11 That document is available. They 12 will be working from that document as we 13 re-visit it, and I'm pleased to say that the 14 chancellor approved and submitted to the 15 state, Phil Woods, who worked with the state. 16 And we got 5.3 million from the state and we 17 also got the 5.3 million from the county. 18 So, for the first round of deferred 19 maintenance, we are ready to go as to that. 20 What we require now, also, that 21 group to come back to us, once the funds are 22 in place, to then say which project requires 23 a project design, and which has to be added. 24 So, a lot of work has been done. 25 All of his reports are in place and 1 Board of Trustees 1/13/11 50 2 hopefully, once the weather breaks and we get 3 into the middle of spring, we can access 4 those funds and begin some of the designs for 5 some of the work. 6 The other part of it, too, I 7 believe that we will be making a presentation 8 to the board at some point in regards to what 9 the recommendations are from that committee. 10 So, at least you can see what that is and we 11 will provide a copy of that report to you, as 12 well, so you can see exactly what has been 13 recommended by the state and what our team, 14 in-house, has recommended, as well, in 15 regards to capital. 16 MS. McMAHON: Can we see the 17 report? 18 DR. McKAY: You can see the report 19 from the state and what they recommended. 20 MS. McMAHON: I appreciate that. 21 DR. McKAY: We will get a copy of 22 that to you. 23 If you could make a note, John and 24 Paul, of what we discussed so far, and get 25 the updated version to use later? 1 Board of Trustees 1/13/11 51 2 CHAIRMAN MATTACE: One question. 3 Everybody knows what an R.F.P. is. Does 4 everybody know what an R.F.Q. is? 5 MS. FISELER: An R.F.Q.? No. 6 CHAIRMAN MATTACE: What is an 7 R.F.Q.? Okay, that's what I figured. 8 Could you explain what an R.F.Q. 9 is? 10 (Whereupon, a brief private 11 conversation took place) 12 MS. FIESELER: Okay. 13 DR. McKAY: I have asked Laurie to 14 check with Paul and David to submit to us -- 15 recently, we got a note from Paul. Paul has 16 done a phenomenal amount of work to get 17 rebates from LIPA and National Grid with 18 power conservation, a number of different 19 ways. Over the years, we have been very 20 successful in that attempt. 21 We recently got a note that we 22 received close to 75 thousand dollars in 23 rebates back to us from LIPA and National 24 Grid, and I would like to recognize Paul and 25 the physical plant directors on the campuses 1 Board of Trustees 1/13/11 52 2 for the work they are doing in that area. 3 Banner Payroll. I'm pleased to 4 announce that we have successfully migrated 5 all employees onto the college's Banner 6 Payroll now. A lot of work went into that. 7 It's between ten to fifteen people have been 8 working on this continuously. The faculty, 9 Guild, Exempts and A.M.E. are now fully into 10 the college's payroll system. 11 I have to congratulate Gary Ris, 12 sitting in the corner, and his entire team 13 who were involved in the project. I know you 14 had some sleepless nights and long weekends. 15 ASSOC. DEAN RIS: Yes. 16 DR. McKAY: But they were able to 17 get us to the finish line. 18 Now they are working on just 19 cleaning up what couldn't be done when they 20 were doing the work of bringing the process 21 forward. That will take a little time. But 22 at least, we are finally into the payroll 23 system and Gary, no quirks, right? 24 ASSOC. DEAN RIS: None, yet. We 25 are in good shape right now. 1 Board of Trustees 1/13/11 53 2 DR. McKAY: Thank you. And under 3 enrollment, I know Dr. Bright is here. I 4 will try to get him to give you the position 5 as well, in a minute. 6 Right now, for the spring semester, 7 we had the B scheduling for students who 8 didn't either did not pay their bills or 9 didn't satisfy their outstanding debt. We 10 are trailing currently close to 30 percent 11 increase of F.T.E.s. That is a high number. 12 The reason why, because we had a very high 13 fall enrollment. And you do have continuing 14 students who are carrying over into the 15 spring semester. We are not to the finish 16 line, yet. 17 Certainly, because students who 18 have to pay their bills and do everything 19 else. That number reflects those who have 20 paid to date, and who are enrolled in classes 21 to date. 22 What we are seeing across the state 23 and with all the presidents, are more 24 part-time students enrolling than full-time. 25 And when we look at our numbers, it's the 1 Board of Trustees 1/13/11 54 2 same here, as well. 3 There are various factors there and 4 we don't know what all of the factors are. 5 But there is a discussion around the state 6 that this is a trend we are seeing. Some of 7 my colleagues are down in enrollment and 8 others are up. So, there are also regional 9 factors occurring across the state, as well. 10 We hope that this will not continue. 11 But we saw a report in Newsday and 12 we know from I.E. that by 2013, 2014, the 13 high school populations will be declining. 14 So, we are already looking forward 15 to find ways to start to mitigate some of 16 those things to move forward. It would be 17 prudent in the budget planning to go forward, 18 as to the numbers that we will take when we 19 do our F.T.E. calculation. And also, look at 20 the budget estimates moving forward, as well. 21 That is my report at this point. 22 I know Dr. Bright is here. If any 23 of you people can go back to Dr. Bright to do 24 the association report? 25 Dr. Bright? 1 Board of Trustees 1/13/11 55 2 CHAIRMAN MATTACE: Any questions, 3 by the way? 4 MR. HAZLITT: Going back to the 5 governor's state of the state, they are 6 talking there about the two percent cap, 7 which they think will -- will cover the cost 8 of living. Whichever is lower. And the 9 other thing is there is a feeling going 10 around Albany that they will want to again 11 cap the tuition for students, which I think 12 certainly, is beneficial. I mean, if we're 13 paying -- and if the student today is paying 14 48 percent of the load here, I think that's 15 more than should be expected of them and I 16 think addressing that aspect of it, should be 17 one of our prime movements. 18 DR. McKAY: Absolutely. And we have 19 a lobbying perspective between the 30 20 community colleges right now to speak as to 21 that, at 22/60. 22 When you look at the reductions we 23 have had, we absorbed 8 million dollars and 24 across the 30 community colleges, they are 25 all taking a hit. At the four-year ups, 1 Board of Trustees 1/13/11 56 2 which is what the governor is talking about 3 capping, because that is the ups and that 4 goes to the state university system and the 5 elected officials in Albany. 6 For the community colleges, when 7 you look at our net operating costs, you look 8 at the costs, the administrative costs to run 9 this institution, we are either the lowest or 10 maybe the second lowest of all 30 community 11 colleges. 12 So, we are maintaining our costs. 13 We are appropriately managing our fiscal 14 resources. But the difficulty is your 15 mandatory costs keep increasing and in the 16 last four years, while we are going into the 17 fourth year now, we didn't receive any 18 funding from our legislature. In fact, we 19 got reductions from the state. 20 So, no increases is a funding cut. 21 A reduction from the state is another cut and 22 then at the same time, the mandatory costs 23 have increased. 24 So, the difficulty is, where do you 25 make up the gaps? 1 Board of Trustees 1/13/11 57 2 MR. HAZLITT: You are doing it with 3 the students. I mean, the tuition and that 4 is not right. 5 DR. McKAY: We do it by -- we find 6 efficiencies in the system. We have always 7 done that. The plus, too, the faculty heads 8 for the next two years, the faculty signing a 9 contract, giving us back the FICA for the 10 next three, four, five years. 11 The Exempts. The Guild. A.M.E. 12 would be right in line. We are doing things 13 we can on the payroll side, because our 14 budget, about 88 percent of our budget is in 15 payroll. But when you look that, that is all 16 across the system, from faculty to the 17 service workers, to administration, to 18 everyone else. 19 But our cost is still, still the 20 second lowest or the lowest among all 30 21 community colleges. 22 So, it tells us we are doing a lot 23 here internally to manage our resources. 24 It's just a matter of we have to be funded 25 appropriately. 1 Board of Trustees 1/13/11 58 2 When you look at the state funding 3 levels, between 24, 25 percent. We look at 4 the county, we have somewhere around 26, 27 5 percent. And the student is carrying next 6 year, 49 percent. 7 So, certainly, our colleagues in 8 the elected offices, will have to somehow 9 help out the institutions. 10 The other side is the county has a 11 deficit from what we have read, about 250 12 million. The state, ten billion dollars. 13 But we have to carry the message 14 forward as to through education comes 15 revitalization and transformation. That is 16 where the economic stimulus really is. It's 17 really getting students that are trained, 18 that will transfer, move on and then come 19 back and then return to the island. 20 MR. PONTIERI: Just a point on 21 part-time students. I think what you are 22 finding is because the medical has gone out 23 to age 26, people would say before, I can 24 keep my medical plan. It's cheaper to send 25 them to school than to pay the additional 1 Board of Trustees 1/13/11 59 2 medical premiums. So, I don't know if that 3 -- I think you will see that trend of kids 4 coming in and taking three courses instead of 5 the fourth course, just because they are 6 covered to age 26. 7 MS. SANDERS: And they can work 8 part-time and cover some of the cost, when 9 struggling, to send themselves through 10 colleges. 11 MR. PONTIERI: I think the medical 12 may have a bit to do with that. 13 CHAIRMAN MATTACE: Dr. Bright will 14 bring the Association report. 15 DR. BRIGHT: Good morning, 16 everyone. 17 ALL: Good morning. 18 DR. BRIGHT: I will bring you the 19 College Association Report. 20 As of December 31st, 2010, all 21 accounts in the campus association have 22 positive balances and are in the black. All 23 association programs, clubs, organizations 24 and activities are run successfully and are 25 fully funded. 1 Board of Trustees 1/13/11 60 2 All of the auxiliary services 3 within the association, which includes the 4 two child care centers, the baker's workshop 5 and the culinary arts, catering are also in 6 the black. 7 We are currently in the process of 8 beginning the budget for F.Y. 11/12, which 9 mirrors the college process and time line to 10 complete our budget. 11 If there are any questions 12 regarding the College Association budget? 13 (No response) 14 CHAIRMAN MATTACE: Thank you very 15 much. 16 The only thing I would ask, if you 17 could get some bullet points put together on 18 your discussion, as far as what is happening 19 with the budget and what the state can do to 20 help us? So that when they do have the 21 opportunity to visit, assembly people, state 22 senators, they have something in their hands? 23 I don't think we need ten 24 paragraphs. I think we need two or three 25 lines so everybody can feel comfortable when 1 Board of Trustees 1/13/11 61 2 they stop in there. And if they happen to 3 stop in there and we all know, 95 percent of 4 the work is done by the staff, if the 5 assembly person is not there, and the senator 6 is not there, and they have the sheet 7 available to them, they can sit down and talk 8 to the staffer and say, "This is what we are 9 looking for." 10 If we can do that on an ongoing 11 basis, that will help us build. 12 DR. McKAY: We do provide a packet 13 when we travel up to Albany. We provide a 14 packet that has all of that information in 15 it. Certainly we will be working on that. 16 We have the dates when the SUNY 17 date and the lobby date is. We will have 18 that together before the date. So, you can 19 at least see that. And the full board will 20 have a copy. Because locally, here, we will 21 be meeting with the local elected officials 22 as well. That will be put together for you, 23 as well. 24 CHAIRMAN MATTACE: Thank you. 25 Anything else, President McKay? 1 Board of Trustees 1/13/11 62 2 DR. McKAY: That is my report. 3 CHAIRMAN MATTACE: The only thing I 4 wanted to mention, I had an opportunity to 5 talk to Trustee Lilly and ask him to work on 6 the president's evaluation. And Belinda has 7 graciously accepted to assist. So, we will 8 be beginning that process, as well. 9 Would anybody else like to say 10 anything? 11 (No response) 12 CHAIRMAN MATTACE: We will look at 13 this. 14 All right. At that point then, I 15 need a motion to go into executive session? 16 MS. SANDERS: Motion. 17 CHAIRMAN MATTACE: Second? 18 MS. McMAHON: Second. 19 CHAIRMAN MATTACE: All in favor? 20 Opposed? Abstentions? 21 (Motion carried unanimously; no 22 abstentions) 23 CHAIRMAN MATTACE: As far as I 24 know, there will be no action after executive 25 session; is that correct President McKay? 1 63 2 DR. McKAY: Yes, sir. 3 CHAIRMAN MATTACE: Thank you, 4 everybody. 5 6 o 0 o 7 8 CHAIRMAN MATTACE: We have to amend 9 the motion at the end to go into executive 10 session to say we are going into executive 11 session for personnel and litigation. Okay? 12 It's usually written here. So, all in favor? 13 (Motion carried unanimously) 14 (Whereupon, the Board of Trustees 15 went into Executive Session at 9:32 a.m.) 16 17 18 19 20 21 22 23 24 25 1 64 2 C E R T I F I C A T I O N 3 4 I, Dennis P. Brennan, do hereby certify that 5 I am a court reporter certified by the State of New 6 York, and that the foregoing is a true and accurate 7 transcript of the proceedings. 8 IN WITNESS WHEREOF, I have hereunto set me hand 9 this _____, day of ____________, 2011 10 11 12 13 14 15 16 _________________________ 17 Dennis P. Brennan Court Reporter 18 19 20 21 22 23 24 25