1 2 BOARD OF TRUSTEES MEETING 3 SUFFOLK COUNTY COMMUNITY COLLEGE 4 AMMERMAN CAMPUS Alumni Room, Brookhaven Gymnasium 5 Selden, New York 6 February 11, 2010 7 10:00 a.m. 8 9 10 11 12 13 BEFORE: 14 ERNESTO MATTACE, Trustee/Chair 15 16 17 18 19 REPORTED BY: 20 THERESA PAPE, Court Reporter/Notary Public 21 22 23 24 25 1 2 2 P R E S E N T: 3 WALTER C. HAZLITT, Trustee/Vice Chair 4 JERRY KANE, Trustee/Secretary 5 BELINDA ALVAREZ-GRONEMAN, Trustee 6 PAUL V. PONTIERI, JR., Trustee 7 SAUL R. FENCHEL, Trustee 8 AVETTE D. WARE, Trustee 9 CHIGOZI ONYINANYA, Student Trustee 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 3 2 A L S O P R E S E N T: 3 4 GEORGE GATTA, Interim President, SCCC 5 MARY LOU ARANEO, Vice President for Institutional Advancement 6 JOANNE BRAXTON, Associate Vice President 7 for Campus Affairs 8 ILENE KREITZER, Executive Director of Legal Affairs 9 NANCY STIER, Vice President of Finance 10 JILL BAUCCIO, Secretary to President 11 12 G U E S T S: 13 ROGER SMITH, BBS Architects & Engineers 14 PAUL COOPER, Executive Director of 15 Facilities/Technical Support 16 17 *** All other interested parties 18 19 20 21 22 23 24 25 1 4 (WHEREUPON, this proceeding 2 convened at 10:00 p.m. Off-the-record 3 discussions ensued, after which the 4 following transpired:) 5 (Time noted: 10:10 a.m.) 6 CHAIRMAN MATTACE: Everybody stand, 7 please. 8 Walter, would you please lead us. 9 (Pledge of Allegiance) 10 CHAIRMAN MATTACE: Will you please 11 stand for a moment of silence for the 12 people of Haiti. 13 (Moment of silence) 14 CHAIRMAN MATTACE: Thank you. 15 Welcome all here this morning. 16 Mr. President? 17 INTERIM PRESIDENT GATTA: Good 18 morning. 19 CHAIRMAN MATTACE: Good morning. 20 INTERIM PRESIDENT GATTA: We have 21 several presentations and then I will 22 have several updates for the board. 23 But, first, let me just 24 introduce Jill Bauccio. Jill is our 25 pitch-hitting -- taking summary minutes 1 SCCC Board of Trustees 2/11/10 5 2 for us. She works in Ilene's office. 3 So thank you, Jill, for helping us 4 out this morning. 5 First off, one of the items on your 6 agenda today is a resolution to approve 7 the selection of an architect for the 8 new science building on this campus. As 9 you know, we've gone through a lengthy 10 review process. We've had excellent 11 presentations by a number of firms. 12 The committee has recommended and 13 you do have a resolution before you 14 today to select BBS Architects & 15 Engineers from Patchogue. We -- we have 16 the principle of that firm with us this 17 morning, Roger Smith, and I would ask 18 Roger if he would give a presentation to 19 the board. 20 MR. SMITH: Okay. First of all, I 21 would like to thank you for the 22 opportunity to be with you this morning 23 to spend a -- 24 Is there a glare on those? Because 25 I don't want a glare on those great -- 1 SCCC Board of Trustees 2/11/10 6 2 (Laughter) 3 MR. SMITH: It's been a wonderful 4 process, and a very long process. The 5 process was actually a design 6 competition. We were one of the 7 short-listed firms, and we are very, 8 very pleased that we're able to be with 9 you this morning. And I said we because 10 it is -- is a lot of us behind this 11 processing. I'm just a little 12 figurehead this morning trying to let 13 you see what we did. 14 We are proposing to build a 15 68,500-square foot new building for you. 16 It's the first building, I believe, that 17 will be built on the campus in 37 or 18 38 years of this stature. It's your new 19 Life Sciences Building. It literally -- 20 just to the east of the gym structure, 21 just south of the middle loop road. And 22 I did not bring in the site plans, but I 23 wanted to give you an indication of how 24 we arrived at some of the architecture. 25 It's a three-story building. Our 1 SCCC Board of Trustees 2/11/10 7 2 anticipation is that there is a 3 wonderful architecture to the existing 4 campus, and we are trying to bring some 5 of that to this design in its character, 6 in its color, in its texture. The 7 building that you're seeing there or the 8 presentation there is one of the 9 elevations of it, which is actually the 10 students access to it from the north, 11 because I'm saving what it looks like 12 from the south. 13 It's a wonderful entrance. You 14 actually come in on the second level of 15 it, because the property slopes from 16 north to south. And then as the 17 students or anyone else would enter from 18 the parking lot, they're going to enter 19 on the first-floor level from the south 20 and be able to kind of cascade in one 21 major portion of the building. 22 The presentation to us from your 23 staff in administration was phenomenal. 24 It gave us a very, very strict and tight 25 program of spaces, but then asked us to 1 SCCC Board of Trustees 2/11/10 8 2 take those and make it something special 3 and exciting. 4 There are hallways that we will 5 actually have day lit to the south, 6 because this is the view that you will 7 see from the south elevation 8 (indicating). Again, a three-story 9 structure. 10 Our material -- exterior material 11 is a terracotta panel. Giving it the 12 exterior color of some of the clays 13 that's on the buildings here in -- in 14 the campus, but giving you kind of a new 15 sense, a new movement for the building, 16 and moving you into a whole other 17 dynamic in your construction. 18 Our greenhouse is dead-center of 19 the structure. The ability to walk 20 around that from the outside, as part of 21 the life sciences experience, is part of 22 the process, as well as when you're 23 inside the building to be able to 24 experience it. 25 This glass area that you're seeing 1 SCCC Board of Trustees 2/11/10 9 2 is the hallways that I was indicating 3 here, that happen on each floor 4 (indicating). One of the things that we 5 wanted to make exciting is not only that 6 it be a wonderful building for 7 education, it be a wonderful building 8 for kids and students and everyone to 9 come and enjoy. So these hallways or 10 these corridors become that access, the 11 life of the building itself. As you 12 would pull up at night, you'll actually 13 see the movement of people in it, much 14 like the life of someone or some of the 15 things that are being taught inside the 16 spaces. 17 I mentioned the space in the middle 18 of the building, and I hope you can see 19 it (indicating). As you would come in 20 on that second-floor level, you're going 21 to be able to walk down and into the 22 first-floor level. This staircase, this 23 out- -- exterior area but inside area 24 can be used as a classroom space, a 25 gathering space, and a space that I 1 SCCC Board of Trustees 2/11/10 10 2 think is transitional to the buildings 3 themselves. This is one of the first 4 times that we're trying to get the 5 campus structures to really meet the 6 topography of the property that they're 7 in. 8 And last, but not least, the 9 building will be alive. There's a lot 10 of technology proposed for it in 11 accordance with the program, as well as 12 some of the design features. 13 We'll be able to use dashboard -- 14 dashboard sites, because -- you'll be 15 able to see how the mechanical system is 16 operating. You'll be able to see how 17 programs are being operated. In the 18 program itself, some of your educational 19 programs can actually be visible inside 20 that multistory space. 21 And last, but not least, this will 22 be a LEAD building. It will be a green 23 structure. We have proposed that. Our 24 materials are all within 500 miles. 25 We've done a number of LEAD projects on 1 SCCC Board of Trustees 2/11/10 11 2 the Island. And we're very pleased to 3 bring this to you, and I look forward to 4 any questions you might have about it. 5 CHAIRMAN MATTACE: Any questions? 6 TRUSTEE ALVAREZ-GRONEMAN: 7 Beautiful. 8 MR. SMITH: Thank you. 9 TRUSTEE WARE: Is that actually a 10 proposed aquarium down there, or is that 11 just a padding that's just kind of 12 hanging? 13 MR. SMITH: Just a -- that's a -- a 14 three-dimensional piece on a -- or -- or 15 a technology piece on a wall so that you 16 could literally project onto that. It's 17 a screen -- 18 TRUSTEE WARE: Okay. 19 MR. SMITH: -- and that would be 20 within that multistory space. So no, 21 it's not an aquarium. 22 CHAIRMAN MATTACE: Yeah. And while 23 we're talking about water, are you going 24 to put the stream at the bottom, too? 25 MR. SMITH: Well -- 1 SCCC Board of Trustees 2/11/10 12 2 (Laughter) 3 MR. SMITH: -- as a matter of fact, 4 yes. 5 CHAIRMAN MATTACE: Okay. 6 MR. SMITH: Part of what we're 7 doing is this is a low-line area of the 8 property. The entire property. So 9 water is gathering there in -- water 10 retention, typically. We need to take 11 that, move it around the building, and 12 be able to develop that as part of also 13 the ecological factor of the building, 14 design of it, design of the property. 15 So it is part of our retention -- water 16 retention system. 17 CHAIRMAN MATTACE: Very good. 18 Thank you. 19 SECRETARY KANE: How green is it -- 20 the building? 21 MR. SMITH: How green? 22 SECRETARY KANE: Yeah. 23 MR. SMITH: We expect -- anticipate 24 we could be a gold-level LEAD building, 25 probably at a minimum. Depending upon 1 SCCC Board of Trustees 2/11/10 13 2 how many more things we can squeeze into 3 that, might bring it even further. 4 SECRETARY KANE: Would that qualify 5 us for a rebate with LIPA? 6 MR. SMITH: You will be getting 7 those. Even at any level -- some of the 8 equipment that we'll be using, and 9 lighting gets that rebate immediately. 10 I think we're actually -- 11 Let me make sure I say that, it 12 shouldn't be immediately, in case 13 somebody's here from LIPA. 14 When the project -- 15 (Laughter) 16 MR. SMITH: When the project 17 completes, those checks become available 18 to you. And yes, we are utilizing all 19 of those so that you will get that 20 rebate. 21 CHAIRMAN MATTACE: All right. 22 TRUSTEE PONTIERI: Is there 23 adjacent parking to that? 24 MR. SMITH: You have -- it's 25 parking field 7 -- an appropriate field. 1 SCCC Board of Trustees 2/11/10 14 2 It's just to the south and east of this 3 building. 4 TRUSTEE PONTIERI: Okay. 5 MR. SMITH: Part of our 6 responsibility is also to reconfigure 7 that; change it, put additional parking 8 into it. We'll also add some 9 landscaping into it to -- to, again, 10 stay within that green principle. 11 TRUSTEE PONTIERI: Will there be 12 like staff and employee parking adjacent 13 to the building itself, or would that be 14 all part of that? 15 MR. SMITH: It's part of that 16 parking field 7. One of the things that 17 the design process has done is -- or as 18 it being a competition, we kind of do it 19 a little bit away from you. And now we 20 get to really dig in with both the 21 administration staff and you, I hope, 22 that we can come back and present to you 23 as -- just before we move ahead for 24 construction. So a lot of that will 25 become much more finite, and you'll be a 1 SCCC Board of Trustees 2/11/10 15 2 part of that process with us. 3 TRUSTEE RENCHEL: (Indicating) 4 CHAIRMAN MATTACE: Saul. 5 TRUSTEE RENCHEL: What is the 6 schedule on that structure? 7 MR. SMITH: I believe, if 8 everything goes well this morning, we're 9 going to start the design process -- the 10 redesign process in the next month. 11 Jump right in -- I'm looking at 12 Paul Cooper. 13 And I believe that we're going 14 to try to look for occupancy 15 September 2012, I think was what our 16 anticipation was. So depending upon how 17 much we need to -- to modify, will also 18 tell us how fast we can get the process 19 moving for you. That's our schedule. 20 We're prepared to do it. 21 CHAIRMAN MATTACE: Walter. 22 VICE CHAIRMAN HAZLITT: Since one 23 of the major problems and complaints 24 around it is parking, is this going to 25 add to the problem? Is -- there's no 1 SCCC Board of Trustees 2/11/10 16 2 way I can see that it's going to 3 alleviate the problem. 4 INTERIM PRESIDENT GATTA: 5 (Indicating) 6 CHAIRMAN MATTACE: George. 7 INTERIM PRESIDENT GATTA: Walter, 8 one of the -- one of the benefits of 9 this project is that it will allow us to 10 reconfigure some existing parking that's 11 laid out -- you know, that -- in a very 12 inefficient manner. 13 The parking that Mr. Smith was 14 referring to is adjacent to the existing 15 Annex Building. We also have an area 16 behind the cottage and to the west of 17 the cottage that can be reconfigured to 18 add some additional parking. So we're 19 going to maximize the use of that space 20 to the greatest extent possible. 21 It may also require an additional 22 traffic signal along College Road to 23 make sure that we've got space -- 24 ingress and egress onto College Road. 25 This is really the only spot on the 1 SCCC Board of Trustees 2/11/10 17 2 campus where we could -- where we could 3 put this where we didn't impact upon 4 other structures, overload other 5 parking, and -- and take down too much 6 in terms of green space. 7 VICE CHAIRMAN HAZLITT: The Annex 8 Building you're referring to, those 9 temporary green buildings -- 10 INTERIM PRESIDENT GATTA: The -- 11 VICE CHAIRMAN HAZLITT: -- to the 12 south of us, I guess? 13 INTERIM PRESIDENT GATTA: Yes. 14 Well, it's just on the other side. 15 It's on College Road -- 16 VICE CHAIRMAN HAZLITT: Yeah. 17 INTERIM PRESIDENT GATTA: -- and 18 it's just south of the NFL Building, and 19 the -- and the cottage. 20 TRUSTEE PONTIERI: What space do we 21 use now for the -- for the Life 22 Sciences? Will that be then converted 23 to regular classroom space, or -- well, 24 what -- as you roll into this, what 25 happens with spaces currently being 1 SCCC Board of Trustees 2/11/10 18 2 used? 3 MR. COOPER: (Indicating) 4 INTERIM PRESIDENT GATTA: Okay. 5 MR. COOPER: There are Life Science 6 laboratories -- 7 THE REPORTER: Sir, I need your 8 name. 9 MR. COOPER: Paul Cooper. 10 THE REPORTER: Paul Cooper? 11 MR. COOPER: Yeah. 12 THE REPORTER: Okay. 13 MR. COOPER: -- from the Smithtown 14 Science Building that will remain, and 15 there are some in Kreiling Hall which is 16 a 1930s building. Those laboratories 17 will -- will move to the new building, 18 and Kreiling Hall will then be 19 re-renovated, but not as a laboratory 20 building. 21 TRUSTEE PONTIERI: It will be 22 straight classroom space then? 23 MR. COOPER: Classroom or 24 administrative space. 25 CHAIRMAN MATTACE: Okay. Anyone 1 SCCC Board of Trustees 2/11/10 19 2 else? 3 (WHEREUPON, there was no response.) 4 CHAIRMAN MATTACE: Thank you. 5 MR. SMITH: Thank you very much. 6 TRUSTEE PONTIERI: Just -- 7 CHAIRMAN MATTACE: Yeah. 8 TRUSTEE PONTIERI: One more 9 question just -- 10 So, in essence -- 11 And maybe, Roger, you can answer. 12 How many classrooms in there under 13 the -- actual classroom space do you 14 project, you know, on -- on -- just 15 as a -- 16 MR. SMITH: As a -- regular 17 classroom spaces? 18 Total, I think we have, including 19 the science structures, over 20. 20 TRUSTEE PONTIERI: Over 20. 21 MR. SMITH: Yeah. Because it's 22 every discipline within the Life 23 Sciences being represented in the 24 structure. There are a couple of, 25 quote, regular classroom spaces and -- 1 SCCC Board of Trustees 2/11/10 20 2 and some lecture halls. Two lecture 3 spaces also made available to that, 4 including -- I should say excluding the 5 space that we are proposing as the 6 knuckle -- 7 TRUSTEE PONTIERI: Right. 8 MR. SMITH: -- of the building. So 9 it's -- it's kind of like a free space, 10 in addition. 11 TRUSTEE PONTIERI: So this -- this 12 then creates a situation -- in 13 anticipation of increased enrollment, 14 allows for that? 15 INTERIM PRESIDENT GATTA: It allows 16 for that. But it also allows, as Paul 17 indicated, us to renovate a structure 18 that's beyond -- almost beyond its use 19 for life, and is desperately needed to 20 be completely renovated. 21 There could be some additional 22 instructional space there not devoted to 23 sciences, and some additional 24 administrative space. Anyone that's 25 visited the various administrative 1 SCCC Board of Trustees 2/11/10 21 2 offices around campus can see how 3 overloaded we are and how short of space 4 we are in terms of administration. So 5 it provides for that and for some 6 additional enrollment, yes. 7 TRUSTEE PONTIERI: The funding for 8 the -- the renovations -- 9 INTERIM PRESIDENT GATTA: It's in 10 the capital program, it's also -- 11 TRUSTEE PONTIERI: Yeah. 12 INTERIM PRESIDENT GATTA: -- funded 13 by the state. 14 TRUSTEE PONTIERI: Okay. But -- 15 but already -- 16 INTERIM PRESIDENT GATTA: Yes. 17 TRUSTEE PONTIERI: -- but 18 already place into it -- 19 INTERIM PRESIDENT GATTA: Yes. 20 TRUSTEE PONTIERI: -- so it's not 21 one of those things -- 22 INTERIM PRESIDENT GATTA: Yes. 23 TRUSTEE PONTIERI: -- that will 24 sit? 25 INTERIM PRESIDENT GATTA: Yes. 1 SCCC Board of Trustees 2/11/10 22 2 TRUSTEE PONTIERI: Okay. 3 INTERIM PRESIDENT GATTA: Already 4 approved. 5 VICE CHAIRMAN HAZLITT: A 1930 6 building that has outlived its 7 usefulness? 8 INTERIM PRESIDENT GATTA: Well, 9 those are buildings. I'm not -- 10 (Laughter) 11 INTERIM PRESIDENT GATTA: You know, 12 build- -- buildings are not living and 13 breathing. 14 VICE CHAIRMAN HAZLITT: I was born 15 in '25. 16 TRUSTEE PONTIERI: God bless you. 17 CHAIRMAN MATTACE: We'll get you an 18 extension. 19 Okay. 20 MR. SMITH: Thank you very much. 21 TRUSTEE ALVAREZ-GRONEMAN: Thank 22 you. 23 INTERIM PRESIDENT GATTA: Thank 24 you, Roger. 25 Okay. 1 SCCC Board of Trustees 2/11/10 23 2 CHAIRMAN MATTACE: Next. 3 INTERIM PRESIDENT GATTA: So as 4 we're talking about the construction of 5 new facilities, and there are a number 6 on other campuses. We've just opened 7 some, the Workforce Development Building 8 on the Grant Campus, and we -- we're -- 9 we're breaking ground. And we will be 10 having a -- a groundbreaking ceremony as 11 soon as the weather breaks on the 12 library at the Eastern Campus. 13 As we move forward, we need to 14 devote more resources to the renovation 15 of existing facilities. Mr. Smith 16 mentioned that there hasn't been a new 17 building on this campus in 37, 38 years. 18 Which also indicates that these 19 buildings are aging and are in need of 20 significant renovations. 21 The next report is on our capital 22 reinvestment study, which the college 23 worked very closely with the State 24 University of New York and their staff, 25 and some outside consultants, as part of 1 SCCC Board of Trustees 2/11/10 24 2 a SUNY-wide capital reinvestment study. 3 That was completed at the end of 4 2009. We'd like you to hear about the 5 major components of that study. And one 6 of the items that we've included in the 7 capital budget submission to the county, 8 and the only significant increase in 9 funding that we're requesting, is for 10 the renovation of existing facilities. 11 So with that I call -- I'd asked 12 Paul Cooper if he could give you the 13 executive summary of that report. It's 14 rather voluminous, but I'm sure Paul can 15 do it in -- 16 MR. COOPER: Two minutes. 17 INTERIM PRESIDENT GATTA: -- a 18 relatively short period of time. 19 MR. COOPER: SUNY conducted this 20 capital assessment and reinvestment 21 study, and, basically, they trained our 22 staff how to assess our own equipment. 23 We look at every roof, boiler, chiller, 24 all the associated infrastructure; rated 25 it as poor, fair, good, or excellent 1 SCCC Board of Trustees 2/11/10 25 2 according to SUNY standards. 3 SUNY then sent a team of architects 4 and engineers. They spent about a week 5 here reviewing our work, and they 6 basically agreed with it that their 7 determination was very similar to ours. 8 All this data was entered into a 9 computer model that predicted life cycle 10 costs and what the investment would be 11 needed to -- to maintain the facility. 12 They determined that the current 13 replacement value for all our buildings 14 and infrastructures is $833 million. 15 And of that, $33.3 million of -- worth 16 of equipment needs immediate attention, 17 it's in poor condition. Which is about 18 3 percent of the current replacement 19 value, which is within norm. It's a 20 little lower than most community 21 facilities, a lot lower than most 22 private schools. 23 The computer model then predicted 24 that to prevent this backlog from 25 growing, we would need to spend 1 SCCC Board of Trustees 2/11/10 26 2 $10.3 million a year, every year; or to 3 reduce the backlog by 50 percent, we 4 would need to spend $12 million per year 5 for the next ten years. 6 Last year, we submitted to the 7 county a request for a -- a capital 8 infrastructure improvement project, and 9 we requested $13.5 million based on our 10 estimate, and that did not include any 11 asphalt paving because we thought that 12 might be so huge it should be a separate 13 project. 14 Based on the information we got 15 from this study, now we've asked to 16 increase it to the $10.3 million a year 17 for the next three years. Using data 18 from this study, there's a resolution in 19 your packets to approve this request. 20 Any questions? 21 (WHEREUPON, there was no response.) 22 MR. COOPER: Thank you. 23 CHAIRMAN MATTACE: Do we have any 24 idea, Paul, of what it would cost to 25 re-asphalt? 1 SCCC Board of Trustees 2/11/10 27 2 MR. COOPER: Yes. We -- one reason 3 we didn't request asphalt, we didn't 4 know what it would cost. Since then, we 5 commissioned a -- a study, and that has 6 been completed, and that's -- all the 7 roads, parking lots, drainage structures 8 in the roads come to about $8 million. 9 CHAIRMAN MATTACE: Thank you. 10 Okay. 11 INTERIM PRESIDENT GATTA: We will, 12 as a part of our presentation to the 13 county, as a part of our capital budget 14 request, be providing this information 15 in detail to both the budget office -- 16 the budget review office, and we'll be 17 presenting it at the -- at the various 18 hearings on the capital budget so that 19 the county has full information on the 20 extent of the backlog and the extent of 21 the improvements we need to our 22 infrastructure college-wide. 23 We also have a report on 24 information security, and 25 Vice President Braxton will present 1 SCCC Board of Trustees 2/11/10 28 2 that. 3 Joanne. 4 VICE PRESIDENT BRAXTON: Good 5 morning. 6 You have in your packets the 7 PowerPoint presentation for information 8 security assessment. And I'll allow you 9 to get that out of our packet because 10 the PowerPoint isn't working, but I know 11 it by heart. 12 What I'd like to share with you is 13 that the college has taken very 14 seriously in the terms of protecting 15 what we call private or personal 16 identifiable information. Over a year 17 ago, the college contracted with an 18 outside group called the Fuoco Group to 19 come in and do an assessment. 20 The college had previously gone 21 through an assessment of looking at our 22 procedures, our standards in regards to 23 protecting personal identifiable 24 information. When we did that, we felt 25 it wasn't enough. We felt that we 1 SCCC Board of Trustees 2/11/10 29 2 needed an outside entity to come in and 3 to be much more objective in going 4 through our processes and procedures. 5 When the Fuoco Group came in, they 6 did a methodology in terms of 7 determining what approach they would 8 take to see where we are with our 9 policies and with our procedures. When 10 they first did, they came in, they had 11 several meetings with us to discuss the 12 actual RFP that had been approved by the 13 board. Then they put together a 14 questionnaire asking all the various 15 units of the institution that worked 16 directly with personal identifiable 17 information how they protect that 18 information, how it is stored, how we go 19 about when it's time for destruction of 20 that information, who has access to 21 certain policies and procedures that 22 would maintain personal identifiable 23 information. They interviewed over 24 60 individuals at the college to find 25 out exactly how they work within this 1 SCCC Board of Trustees 2/11/10 30 2 particular arena. 3 What was important is that they 4 didn't just have the individuals come to 5 their -- now we hear the music? 6 We didn't just have the individuals 7 come to their -- what I call the 8 conference room, they went exactly to 9 the work locations, because they wanted 10 to see exactly what they do on a 11 day-to-day basis in protecting personal 12 identifiable information. 13 We looked at -- from finance, from 14 student affairs, from the academic 15 arena, security, childcare. And they 16 looked at our organizational charts, 17 they looked at our -- in terms of legal 18 practices, they looked at all of our 19 information security in regard to 20 software and hardware. And, as I said, 21 they did a very thorough report for us. 22 When the report came back, they 23 gave us a host of recommendations. We 24 had over 40 recommendations that came 25 from that report. What we did is that 1 SCCC Board of Trustees 2/11/10 31 2 we looked at those recommendations and 3 we put together a grid to tell us how we 4 would approach addressing the various 5 suggestions and recommendations. Many 6 of the suggestions were overlapping in 7 regards to personal identifiable 8 information and protecting it. 9 Now, some people would say, "Well, 10 what is personal identifiable 11 information?" In the industry, they 12 call it PII. 13 Some of the items that would come 14 under that heading would be, of course, 15 your Social Security number, telephone 16 number, street address, IP address, 17 driver's license, credit card, and 18 et cetera. Anything that could identify 19 who you are as an individual is 20 considered personal identifiable 21 information. 22 As a large institution, we have a 23 great deal of information that comes 24 into us from students who are 25 registering, applications, HR. So all 1 SCCC Board of Trustees 2/11/10 32 2 of these areas will have information 3 that, as an institution of higher 4 education, we have fiduciary 5 responsibility to protect that 6 information once it is given to us. 7 We have a committee that was really 8 asked by SUNY for -- for each college to 9 have in place, it is called the ISEC 10 Committee. The ISEC Committee is 11 charged with taking all of the 12 information that we received from the 13 Fuoco report and making sure that we 14 have the proper policies and the 15 procedures in place to go forth. That 16 committee is working, and we've worked 17 very diligently in terms of making sure 18 that we're protecting information. 19 Once we looked at their areas, they 20 took -- they looked at about seven or 21 eight different areas, the Fuoco Group 22 did. They looked at work spaces; they 23 looked at our entrances and exits; 24 administrative procedures; human 25 resources; document retention; document 1 SCCC Board of Trustees 2/11/10 33 2 destruction; employee awareness; and 3 review of the college's software and 4 hardware. 5 We looked at who had responsibility 6 for those areas; what the priority was 7 in relation to the recommendation; we 8 also put in place a date of completion 9 for that particular recommendation; and, 10 of course, we have to be fiscally 11 responsible, so we had to, as well, put 12 any cost factors. Many of the 13 recommendations did not require a cost 14 factor, so it was very easy to change 15 policies and procedures of what we're 16 doing. 17 Some of the things they recommended 18 is that any place or any offices that 19 have personal identifiable information, 20 that we should have fireproof file 21 cabinets; we should lock spaces; we 22 should also have it in place where we 23 are telling people when we're not in 24 session that they have to come through 25 our security. We're an open campus, so 1 SCCC Board of Trustees 2/11/10 34 2 people were coming in and out, and we 3 wanted to make sure we knew at all times 4 who was here on the campus when we are 5 not, what I call, actually open. So 6 they made recommendations with that. 7 They also made recommendations 8 about our software and hardware. They 9 talked about how we should also look at 10 how to use passwords. We -- also, how 11 we sign on to our various computers. We 12 now have a policy in place that we will 13 now be changing your sign-on at a much 14 more frequent level. You also have to 15 have what's called a complex sign-on. 16 So that it's not just my birthday or my 17 mother's last name, that it has to have 18 four different types of entities in 19 terms of putting together your password. 20 I'd probably say the area that they 21 focused on the most was, of course, our 22 HR area, because that has lots of 23 personal information, and as well as our 24 computer area for software and hardware. 25 As I said, they came up with over 1 SCCC Board of Trustees 2/11/10 35 2 40 recommendations. We have been 3 working very diligently in putting 4 together policies and procedures, and we 5 have worked hard to make sure that we're 6 following through with that. 7 To date, we have developed over 8 five of the policies, which we did here 9 with the board, and as well as we have 10 put together over 15 new policies and 11 procedures from redacting information; 12 from telling people when you ask a 13 Social Security number, there's a law 14 that you must tell people why you're 15 asking for their Social Security number; 16 we've done encryptions of when we are 17 moving data. 18 So we have been working very 19 diligently. And I think the -- the 20 piece that was nice is that the Fuoco 21 Group said that they were impressed by 22 the fact that as an institution of 23 higher education, that we were taking a 24 very proactive role in protecting 25 personal identifiable information for 1 SCCC Board of Trustees 2/11/10 36 2 all constitutes who are a part of the 3 college community. 4 Thank you. 5 TRUSTEE ALVAREZ-GRONEMAN: Thank 6 you. 7 TRUSTEE WARE: Thank you. 8 VICE PRESIDENT BRAXTON: Any 9 questions? 10 TRUSTEE RENCHEL: Unless it's -- 11 you don't have to answer if it violates 12 security. 13 (Laughter) 14 VICE PRESIDENT BRAXTON: I'll -- 15 I'll tell you. 16 TRUSTEE RENCHEL: Okay. 17 (Laughter) 18 CHAIRMAN MATTACE: Or she'll shoot 19 you. 20 TRUSTEE RENCHEL: All -- all right. 21 (Laughter) 22 VICE PRESIDENT BRAXTON: No, no, I 23 won't shoot you. 24 TRUSTEE RENCHEL: Wouldn't be the 25 first. 1 SCCC Board of Trustees 2/11/10 37 2 (Laughter) 3 TRUSTEE RENCHEL: The -- on the 4 backup of the information, where is this 5 being backed over? 6 VICE PRESIDENT BRAXTON: We do 7 have -- in terms of all of our data 8 information, we do have a backup system 9 for it -- for it, so we do have that in 10 place. And it is backed up not 11 physically here at the college, but 12 within our Banner system, we have a 13 backup system for that. 14 TRUSTEE RENCHEL: When material is 15 redacted -- 16 VICE PRESIDENT BRAXTON: Yes. 17 TRUSTEE RENCHEL: -- is it also 18 redacted from backup? 19 VICE PRESIDENT BRAXTON: Yes, it 20 is. It is redacted from backup, as well 21 as -- we have a requirement. There's 22 certain data that you have to keep for a 23 particular period of time in terms or 24 archives. We have a place where we 25 archive our information. We have it all 1 SCCC Board of Trustees 2/11/10 38 2 inventoried. And what we do is that 3 when the date has expired for when that 4 material is no longer required, we have 5 an outside shredding company that now 6 will come in. They were certified to 7 shred all materials that have personally 8 identifiable information. In fact, that 9 was one of the areas which became a cost 10 factor for us, because we were doing 11 some of that material ourselves. You 12 really should not be doing that, you 13 really should have an outside entity 14 who's certified who actually shreds that 15 type of information. 16 We also reduced the number of 17 people who would have access to the 18 information, and changed the key. 19 TRUSTEE RENCHEL: Good. 20 VICE PRESIDENT BRAXTON: You hear 21 about new building, all of our new 22 buildings -- one of the things they 23 recommended that we have a key system, 24 and most places don't have keys anymore. 25 So all new buildings will have a 1 SCCC Board of Trustees 2/11/10 39 2 standard now that we will now use swipe 3 cards. So as you see these new 4 buildings, we will no longer use keys, 5 but the swipe card system, which will 6 allow us -- when an employee leaves or 7 someone changes, we can take them off 8 the computer system, and that swipe card 9 will no longer be used. So we've made 10 lots of changes in that area as well. 11 CHAIRMAN MATTACE: We'll be 12 converting all the buildings to swipe 13 cards? 14 VICE PRESIDENT BRAXTON: This is 15 very expensive, and we're -- and as we 16 are renovating and as we are changing, 17 we will require that to our buildings. 18 We have certain areas in buildings that 19 would also be the swipe cards in that 20 regard. 21 Any other questions? 22 (WHEREUPON, there was no response.) 23 VICE PRESIDENT BRAXTON: Our 24 technology didn't work, but -- 25 (Laughter) 1 SCCC Board of Trustees 2/11/10 40 2 INTERIM PRESIDENT GATTA: Thank 3 you, Joanne. Thank you. 4 CHAIRMAN MATTACE: Okay. 5 VICE PRESIDENT BRAXTON: You're 6 welcome. 7 INTERIM PRESIDENT GATTA: I have a 8 few updates from the board. 9 First, in terms of enrollment. Our 10 spring enrollment has leveled off. It's 11 currently -- as of yesterday, we were at 12 about 7 percent in terms of full-time 13 equivalents. This is a year-to-year -- 14 year-to-date over last spring at this 15 time. I think a couple of thank yous 16 are in order here, considering that 17 the number of class sections that 18 we're offering this spring is only up 19 3 percent versus last spring, and 20 enrollment is up 7. 21 A couple of thank yous. One, again 22 to the faculty association for their 23 assistance with allowing us to increase 24 class size by two in certain non-hard 25 limit sections. It certainly helped. 1 SCCC Board of Trustees 2/11/10 41 2 The average class size has gone from 22 3 last year to 24 this spring. 4 Also, I thank all three executive 5 deans for their work on the master 6 schedule. We've managed to put a 7 schedule in place that is very efficient 8 and we're offering classes at times that 9 traditionally we have not offered them. 10 So thank you to the executive deans on 11 that. 12 I'm sure you've all read about 13 the proposed budget cuts that 14 Governor Paterson has proposed for 15 community colleges. This is on top of 16 the midyear cuts that we sustained back 17 in December. December, it was $130 per 18 full-time equivalent student. 19 Translated to a midyear cut to us this 20 year of about $1.9 million. On top of 21 that 130, he has proposed an additional 22 $285 per full-time equivalent, which 23 would bring the total for next year to 24 about a cut of $415 per full-time 25 student should those additional cuts be 1 SCCC Board of Trustees 2/11/10 42 2 approved by the legislature as part of 3 the state budget process. 4 The additional impact next year, in 5 terms of dollars, would be in the range 6 of about $5.6 million between what we 7 should receive -- 8 THE REPORTER: Million or billion? 9 INTERIM PRESIDENT GATTA: Million. 10 (Laughter) 11 INTERIM PRESIDENT GATTA: We're 12 big, we're just not that big. 13 And so our challenge over the next 14 month as we prepare a -- a draft budget 15 to present to the board in March, and 16 you won't act -- officially act on a 17 budget until April, will be to structure 18 it in a way that reflects the proposed 19 cuts, which we must do, but also be one 20 that's balanced and sustainable. One 21 that's not too heavily reliant on 22 one-shot revenues. 23 So we're working very hard. 24 Vice President Stier and her team, I 25 think Vice President McKay and others 1 SCCC Board of Trustees 2/11/10 43 2 are working -- spending a lot of time 3 putting together a budget that will make 4 sense for next year. 5 VICE CHAIRMAN HAZLITT: Bottom line 6 meaning that this will affect tuition? 7 INTERIM PRESIDENT GATTA: It will 8 affect tuition. However, I've -- I've 9 reported to the board in the past that 10 we've taken action. We took action last 11 year to take care of what we thought 12 would be midyear cuts that did not 13 materialize. That has helped us. 14 We've already taken action this 15 year, and Vice President Stier will 16 mention it in her report, to deal with 17 the midyear cuts that we've just 18 sustained. 19 So in terms of college resources, 20 we are in as good a shape as we've ever 21 been in terms of our financial position. 22 But we will still need some type of 23 tuition increase next year to -- to 24 balance the budget. The challenge will 25 be how -- how minimal can that tuition 1 SCCC Board of Trustees 2/11/10 44 2 increase be, and that's what we're 3 struggling with now. 4 CHAIRMAN MATTACE: All right. 5 INTERIM PRESIDENT GATTA: Just a 6 couple of other updates. 7 The presentation that the board 8 received at our last meeting from 9 Executive Dean Walters and his team on 10 our call center for the Eastern Campus 11 was presented to the higher education 12 committee at the county legislature this 13 past month. It was very well received, 14 so thank you to Dr. Walters and his team 15 for sharing that information with county 16 leaders. 17 Also, I'm pleased to report that 18 three hospitals that were part of our 19 hospital partnerships during the first 20 six -- first six years of those 21 partnerships notified us that they want 22 to continue for another 6 years. And 23 that is St. Charles, St. Catherine's, 24 and Peconic Bay Medical Center. That 25 they fund 30 students -- a class of 30 1 SCCC Board of Trustees 2/11/10 45 2 each year, and that will continue for 3 another 6 years. 4 As a part of that, as you know, 5 they -- they helped fund faculty and 6 staff associated with the program. 7 On the academic side, I'm pleased 8 to report that that paramedic associate 9 applied science degree has been 10 submitted to SUNY for approval. And 11 next month, Vice President -- Associate 12 Vice President Bright will be giving a 13 presentation on our athletic programs 14 college-wide. 15 And, in closing, I would just ask 16 Vice President Araneo if she could give 17 us a brief update on the 50th 18 Anniversary Gala that is coming up in 19 about three weeks. 20 Mary Lou. 21 VICE PRESIDENT ARANEO: Yes. Thank 22 you. 23 I wanted to point out that in your 24 packets you will find an invitation to 25 the gala, which is scheduled for 1 SCCC Board of Trustees 2/11/10 46 2 Saturday, March 6th. Our honorees are 3 David Bottomley from ADDAPT, Frank 4 Boulton from the Long Island Ducks, and 5 one of our very own alums, Kevin 6 O'Connor who is the President of 7 Bridgehampton National Bank. 8 The response so far to the gala has 9 been very strong and it's very 10 encouraging. We're certainly hopeful to 11 see all of you there, and we are 12 anticipating that it will be a very 13 successful event. As it should be for 14 such a milestone anniversary. 15 CHAIRMAN MATTACE: Thank you. 16 INTERIM PRESIDENT GATTA: Just -- 17 just one last. I was remiss. When I -- 18 when I mentioned the hospital 19 partnerships, I really need to 20 acknowledge the great work of 21 Dr. Fran LaFauci and Pina Britton in 22 continuing to work closely with the 23 hospitals. It's their work and their 24 staff in the nursing program that has 25 allowed us to expand the program and to 1 SCCC Board of Trustees 2/11/10 47 2 continue to have these partnerships with 3 the hospitals. So my thank yous to both 4 Dr. LaFauci and Pina Britton for their 5 work. 6 That concludes my report. 7 CHAIRMAN MATTACE: Okay. 8 We go to approval of the minutes of 9 December 10th, the Board of Directors 10 Meeting. 11 I need a motion. 12 SECRETARY KANE: So moved. 13 CHAIRMAN MATTACE: Second? 14 TRUSTEE RENCHEL: Second. 15 CHAIRMAN MATTACE: Any discussion? 16 (WHEREUPON, there was no response.) 17 CHAIRMAN MATTACE: No. 18 All those in favor? 19 ALL: Aye. 20 CHAIRMAN MATTACE: Opposed? 21 (WHEREUPON, there was no response.) 22 CHAIRMAN MATTACE: Abstentions? 23 (WHEREUPON, there was no response.) 24 CHAIRMAN MATTACE: So passed. 25 Okay. We need to move into the 1 SCCC Board of Trustees 2/11/10 48 2 Board of Directors and address the 3 resolutions. 4 Resolutions are 2010.A1 to 2010.A3. 5 I need a motion for approval. 6 TRUSTEE PONTIERI: So moved. 7 CHAIRMAN MATTACE: Second? 8 TRUSTEE ALVAREZ-GRONEMAN: Second. 9 CHAIRMAN MATTACE: Any questions? 10 (WHEREUPON, there was no response.) 11 CHAIRMAN MATTACE: All those in 12 favor? 13 ALL: Aye. 14 CHAIRMAN MATTACE: Opposed? 15 (WHEREUPON, there was no response.) 16 CHAIRMAN MATTACE: Abstentions? 17 (WHEREUPON, there was no response.) 18 CHAIRMAN MATTACE: So passed. 19 Approval of the minutes of 20 January 7th and January 14th, the Board 21 of Trustees Meeting. 22 SECRETARY KANE: So moved. 23 TRUSTEE RENCHEL: Seconded. 24 TRUSTEE ALVAREZ-GRONEMAN: Third. 25 (Laughter) 1 SCCC Board of Trustees 2/11/10 49 2 CHAIRMAN MATTACE: Okay. All those 3 in favor? 4 ALL: Aye. 5 CHAIRMAN MATTACE: Opposed? 6 (WHEREUPON, there was no response.) 7 CHAIRMAN MATTACE: Abstentions? 8 (WHEREUPON, there was no response.) 9 CHAIRMAN MATTACE: Thank you. 10 So passed. 11 All right. We now need a motion to 12 go into executive session for personnel 13 and litigation. 14 SECRETARY KANE: So moved. 15 TRUSTEE RENCHEL: Seconded. 16 CHAIRMAN MATTACE: All those in 17 favor? 18 ALL: Aye. 19 CHAIRMAN MATTACE: Opposed? 20 (WHEREUPON, there was no response.) 21 CHAIRMAN MATTACE: Abstentions? 22 (WHEREUPON, there was no response.) 23 CHAIRMAN MATTACE: So passed. 24 Thank you. 25 (WHEREUPON, Executive Session 1 SCCC Board of Trustees 2/11/10 50 2 commenced, after which the following 3 transpired:) 4 (Time noted: 12:12 p.m.) 5 CHAIRMAN MATTACE: Okay. I need a 6 motion to come out of executive session. 7 TRUSTEE ALVAREZ-GRONEMAN: I'll 8 make the motion. 9 TRUSTEE WARE: I'll second. 10 CHAIRMAN MATTACE: All those in 11 favor? 12 ALL: Aye. 13 CHAIRMAN MATTACE: Opposed? 14 (WHEREUPON, there was no response.) 15 CHAIRMAN MATTACE: Abstentions? 16 (WHEREUPON, there was no response.) 17 CHAIRMAN MATTACE: Thank you very 18 much. 19 So passed. 20 All right. Now, we will enter into 21 approval of Resolutions 2010.5 through 22 2010.16. 23 I need a motion. 24 TRUSTEE RENCHEL: Motion -- motion 25 to approve. 1 SCCC Board of Trustees 2/11/10 51 2 CHAIRMAN MATTACE: Second? 3 SECRETARY KANE: Second. 4 CHAIRMAN MATTACE: All those in 5 favor? 6 ALL: Aye. 7 CHAIRMAN MATTACE: Opposed? 8 (WHEREUPON, there was no response.) 9 CHAIRMAN MATTACE: Abstentions? 10 (WHEREUPON, there was no response.) 11 CHAIRMAN MATTACE: So passed. 12 All right. Looking forward to the 13 college finance report. 14 VICE PRESIDENT STIER: Good 15 afternoon, everybody. 16 You've already heard some 17 information about our finances from the 18 President, so I will keep this brief. 19 In your material, you can see the 20 monthly financial report. The 21 reconciliation shows that our 22 revenues are currently projected to be 23 $2.9 million over the adopted budget. 24 I'll remind you that that consists of 25 tuition revenue and fee increases that 1 SCCC Board of Trustees 2/11/10 52 2 up well over $4 million, but that we 3 have removed $1.9 million of state aid 4 from the reductions that were approved 5 by the state legislature a couple of 6 months ago. 7 On the expense side, we are still 8 estimating expenses to be slightly below 9 the adopted budget. 10 The two together give us a net of 11 $3.1 million. But as reminder, as I 12 remind you every month, we have a 13 carryover in the budget of $1.7 million 14 potentially used for reserve. So at the 15 end of the year, we're really only 16 1.4 million ahead. 17 You talked about the state aid 18 reduction you had this year. I 19 mentioned to you before that we are 20 working on budget reductions to cover 21 that cut. The reason we want to do that 22 is the $1.4 million leeway that we had 23 this year is, first of all, not very 24 large if we have any potential problems, 25 and second, we want to make sure that 1 SCCC Board of Trustees 2/11/10 53 2 our finances are very strong going into 3 next year, because of the additional 4 proposed reductions in state aid that 5 you heard about a few minutes ago. 6 I will be bringing information on 7 how we're going to obtain those 8 reductions to you at next month's 9 meeting. I'd hope to do it this month, 10 but we're still dotting a couple I's and 11 crossing a couple T's. So I will give 12 it to you next month. 13 And that's where we are right now. 14 Any questions? 15 CHAIRMAN MATTACE: Any questions? 16 (WHEREUPON, there was no response.) 17 CHAIRMAN MATTACE: Thank you very 18 much. 19 VICE PRESIDENT STIER: Thank you. 20 CHAIRMAN MATTACE: As far as my 21 report is concerned, it's just an 22 average month. 23 What I would like to let everybody 24 know is, I was asked to appear before 25 the Education and Energy Committee at 1 SCCC Board of Trustees 2/11/10 54 2 the legislature. And I did. 3 Some questions were raised, and 4 basically what my discussion was was our 5 normal -- the procedure that we 6 followed, you know, through the search 7 and onward. 8 Other than that, I'll open up the 9 roundtable. 10 What I'd like to say is, I had the 11 opportunity to attend the Haiti 12 fundraiser at the Van Nostrand Theater. 13 It was absolutely excellent. And what 14 was really amazing was there three 15 sisters -- okay -- all right. You had 16 the one sister was here, the one sister 17 was here, and the other sister was down 18 here (indicating). And one that was 19 down here (indicating) was belting this 20 thing out like she was singing the 21 blues. It was just absolutely 22 wonderful. 23 We had so many groups toward the 24 end of the night, Shawn had to go back 25 there and say, "We've got to cut down 1 SCCC Board of Trustees 2/11/10 55 2 the program. We're losing people." I 3 mean, it -- but it was great. And we -- 4 we hung in there -- all right -- they 5 were able to get food from local 6 establishments, so everybody ate -- all 7 right -- and we fed them as they left 8 it. But it was excellent. 9 I know there were two other 10 fundraisers occurring, you know, at the 11 other campuses. And I have to 12 congratulate all that participated -- 13 all right -- and thank you -- all 14 right -- because it really showed a part 15 of the community that's very important 16 to all of us. You know, when a group is 17 in need, whether it be a country or a 18 group or -- or people -- all right -- 19 it's nice to know that there's still 20 humanity in the world. So, again, I 21 thank you for everything. 22 And I went to the nurses pinning. 23 I would recommend any trustees that have 24 the opportunity to go to any of the 25 graduations, pinnings, moving up 1 SCCC Board of Trustees 2/11/10 56 2 ceremonies, to go. It's amazing. It 3 really is. And what I find, every time 4 I go to a nursing graduation or pinning, 5 is that I look and see individuals who 6 have already spent their entire life in 7 one field and decided it's time to start 8 all over again. So I don't feel too bad 9 by doing the same thing. 10 But it really is, it's a great 11 feeling. And if you can, I ask you, you 12 know, to attend. I'm not saying you 13 should attend every one, but I think 14 it's appreciated by all that's there to 15 see one or two trustees at these 16 graduations, you know, and these 17 ceremonies. They know that all the work 18 you put in -- okay -- on a day-to-day 19 basis -- all right -- is important. But 20 just to see a face. You know, a face 21 goes with the name and the idea they 22 have a trustee there, I think is very 23 supportive. 24 Anybody else would like to say 25 anything? 1 SCCC Board of Trustees 2/11/10 57 2 TRUSTEE WARE: Yes. 3 As you know, the NCCT National 4 Legislative Summit was cancelled due to 5 the inclimate weather. We would have 6 flown out on Saturday, and we would have 7 come back in yesterday. 8 CHAIRMAN MATTACE: You're telling 9 me you would still have been there. 10 TRUSTEE WARE: Two wonderful 11 storms. Yeah. 12 But I just learned today, actually, 13 from Belinda that she got her e-mail 14 that they rescheduled for March 10th 15 through 12th. But now that conflicts 16 with the NYCCT event, which is the 17 New York Community College Trustees, 18 which we usually go to. And the 19 conferences are actually scheduled for 20 March 11th through the 13th. 21 However, what they instituted this 22 year is a community college day in 23 Albany, which is planned to be observed 24 on Tuesday, March 9th. 25 And I actually asked Kathy to make 1 SCCC Board of Trustees 2/11/10 58 2 copies, so I don't know what happened 3 with that. They were supposed to be 4 distributed to the board with 5 information and talking points on 6 exactly what they'd like the trustees to 7 participate in, when up in Albany. 8 So now it kind of comes down to 9 who's going to go where. Because since 10 we can't split ourselves in half, we 11 have two events -- major events being 12 held at the same time. And they're both 13 important, so I would strongly like to 14 urge participation in at least one of 15 these events. One is Upstate, New York, 16 Albany, and then onto Saratoga; the 17 second is in Washington, DC. 18 CHAIRMAN MATTACE: Well, basically, 19 you're going to be covering the Saratoga 20 one. I -- 21 TRUSTEE WARE: I'm on committees on 22 both. 23 CHAIRMAN MATTACE: -- I'm going to 24 be out of the country so I won't be able 25 to go to either one. 1 SCCC Board of Trustees 2/11/10 59 2 TRUSTEE WARE: Okay. 3 CHAIRMAN MATTACE: All right. You 4 know, and we'll have to look for 5 someone, if they can -- okay -- to 6 participate. 7 I mean, I have all the materials 8 available. We have all the talking 9 points. We're all set up to go down and 10 do -- you know, do our thing. But if 11 somebody decides they want to go down to 12 Washington, you know, and be able to go 13 down there for a couple of days, it 14 would be appreciated because I will not 15 be here. 16 TRUSTEE ALVAREZ-GRONEMAN: I'm 17 going to go to Washington. 18 CHAIRMAN MATTACE: Okay. 19 TRUSTEE ALVAREZ-GRONEMAN: I'm 20 going. 21 CHAIRMAN MATTACE: Okay. So -- 22 TRUSTEE WARE: I'm going to be 23 Upstate. 24 CHAIRMAN MATTACE: -- that will 25 take care of the state. And Belinda 1 SCCC Board of Trustees 2/11/10 60 2 will represent us in Washington, and 3 then we'll sit down. We will also -- in 4 the process of meeting with some alumni 5 in Washington -- 6 TRUSTEE ALVAREZ-GRONEMAN: Okay. 7 CHAIRMAN MATTACE: -- so we're 8 going to work on that as well. We'll 9 continue it. But I thank you, I thank 10 you both. 11 In the future -- and, again, I know 12 time is limited, but these conferences 13 become very important to us to -- to 14 literally listen to what's happening 15 across the country. And it's amazing, 16 everybody basically has the same 17 problem, but every once in a while, you 18 know, they might approach it in a little 19 different way that might be able to help 20 us. And it is important that we do get 21 involved. There is one national 22 conference a year. There is a 23 legislative conference, and then we have 24 our New York State, you know, as part of 25 that group as well. 1 SCCC Board of Trustees 2/11/10 61 2 CHAIRMAN HAZLITT: Wasn't that one 3 of the comments of Middle States, our 4 failure to really be more aggressive in 5 attending these different conferences? 6 CHAIRMAN MATTACE: One of them was 7 they wanted a bigger cross section of 8 individuals to get involved, just like 9 they wanted to see more retreat and more 10 information given to the trustees. And 11 we will be setting up a complete retreat 12 in September, bringing in, you know, an 13 individual who is versed in all the 14 areas that we're going to be talking 15 about from the outside. Especially now 16 with the possibility of having some new 17 trustees on board. So we're going to 18 wait until they're all on. 19 And, again, when I ask, you know, 20 for you to please block that time off, 21 it's important. All right. Because 22 everything is a learning process and 23 every day we learn something else. 24 Anybody else? 25 (WHEREUPON, there was no response.) 1 SCCC Board of Trustees 2/11/10 62 2 CHAIRMAN MATTACE: I saw your 3 article in the campus paper, you know, 4 about you. Congratulations. 5 STUDENT TRUSTEE ONYINANYA: Thank 6 you. 7 CHAIRMAN MATTACE: You've got to 8 fix the top, though. 9 STUDENT TRUSTEE ONYINANYA: Yeah, I 10 know. Yeah. 11 CHAIRMAN MATTACE: No one else. 12 Okay. 13 I need a motion to go into 14 executive session for personnel. 15 VICE CHAIRMAN HAZLITT: So moved. 16 SECRETARY KANE: Second. 17 CHAIRMAN MATTACE: All those in 18 favor? 19 ALL: Aye. 20 CHAIRMAN MATTACE: Opposed? 21 (WHEREUPON, there was no response.) 22 CHAIRMAN MATTACE: Abstentions? 23 (WHEREUPON, there was no response.) 24 CHAIRMAN MATTACE: Thank you. 25 VICE CHAIRMAN HAZLITT: Do you 1 SCCC Board of Trustees 2/11/10 63 2 anticipate any action after we come out? 3 MS. KREITZER: No. 4 CHAIRMAN MATTACE: No. 5 VICE CHAIRMAN HAZLITT: So you 6 don't have to hang around. 7 CHAIRMAN MATTACE: No. 8 Thank you. 9 (WHEREUPON, Executive Session 10 commenced, and the meeting of the 11 Suffolk County Community College Board 12 of Trustees was adjourned at 12:23 p.m.) 13 14 15 16 17 18 19 20 21 22 23 24 25 1 SCCC Board of Trustees 2/11/10 64 2 3 4 C E R T I F I C A T E 5 6 I, THERESA PAPE, a Shorthand Reporter and 7 Notary Public of the State of New York, do hereby 8 certify: 9 That the foregoing is a true and accurate 10 transcription of the stenographic notes taken 11 herein. 12 I further certify that I am not related to 13 any of the parties to this action by blood or 14 marriage; and that I am in no way interested in the 15 outcome of this matter. 16 IN WITNESS WHEREOF, I have hereunto set my 17 hand this 11th day of February 2010. 18 19 20 21 ___________________________________ THERESA PAPE 22 23 24 25