1 1 2 ------------------------------------------X MINUTES OF THE MEETING OF THE 3 BOARD OF TRUSTEES 4 SUFFOLK COUNTY COMMUNITY COLLEGE EASTERN CAMPUS 5 ROOM P-100 - PECONIC BUILDING 6 RIVERHEAD, NEW YORK 7 September 14, 2006 - 9:30 A.M. 8 ------------------------------------------X 9 10 11 12 13 14 15 16 17 18 Stenographer: 19 Rebecca Wood 20 21 22 23 24 25 1 2 2 A P P E A R A N C E S: 3 4 WILLIAM D. MOORE - CHAIRPERSON 5 WALTER C. HAZLITT 6 JERRY KANE 7 FRANK C. TROTTA 8 ERNESTO MATTACE, JR. 9 AVETTE D. WARE 10 DR. SHIRLEY PIPPINS 11 TERI KOPP 12 DAVID OCHOA 13 DENNIS MCCARTHY 14 ILENE KREITZER 15 GEORGE GATTA 16 JOANNE BRAXTON 17 CHUCK STEIN 18 CARL KIRSCHNER 19 *** ALL OTHER INTERESTED PARTIES 20 21 22 23 24 25 1 September 14, 2006 3 2 (The meeting was called to 3 order at 9:41 a.m.) 4 MR. HAZLITT: Could I have 5 your attention, please? Thank you. 6 Now that you're all seated and 7 everything, would everybody rise for 8 the Pledge of Allegiance. 9 (Laughter.) 10 (At this time the pledge of 11 Allegiance was recited.) 12 MR. HAZLITT: Thank you very 13 much. Now my object this morning is 14 to stall. 15 (Laughter.) 16 MR. HAZLITT: And there are a 17 couple of things that I have on my 18 mind, which is unusual, and we're 19 limited to our activity because we 20 only have five. So at this time, I 21 would turn the meeting over to the 22 president for presentations and 23 whatever else because it will give 24 me to give me a chance to look at 25 the agenda. 1 September 14, 2006 4 2 DR. PIPPINS: And I guess 3 George is not here; he left. AVP 4 Braxton, would you give us an update 5 on the cell tower? 6 MS. BRAXTON: Of course. 7 Good morning. Just to provide you 8 with the current update of where we 9 are. As you know, previously we did 10 send out an RFP for cell towers. 11 The response was that -- the 12 response that we received was not a 13 company or an entity that could 14 provide the service that we had 15 outlined in the RFP. 16 So we did send out another 17 advertised RFP on June 29, 2006. 18 The return date was August 10, 2006. 19 We outlined exactly what we wanted 20 them to do for us, providing cell 21 tower service for all three 22 campuses. We have received back a 23 response in that regard. 24 The Evaluation Committee 25 met last week to review the 1 September 14, 2006 5 2 response. They will now be asking 3 that particular entity to come in 4 for a presentation and we are 5 hoping, after we have that review, 6 that we will be able to make a 7 recommendation to the Board. And 8 it's not just for -- I think it's 9 very important to realize, it's not 10 just for the Eastern Campus. Of 11 course it will fix the problem 12 that's here at the Eastern Campus, 13 but we are going into this in 14 relation to all three campuses. Are 15 there any questions? 16 MR. TROTTA: Was there any 17 difference in the first proposal 18 than the second proposal? 19 MS. BRAXTON: No, there was 20 no difference. 21 MR. TROTTA: You just re-sent 22 it out? 23 MS. BRAXTON: Yeah, we 24 re-sent it out because, as I said, 25 the first entity that -- we only had 1 September 14, 2006 6 2 one person from the first response. 3 And when we did the evaluation, they 4 did not meet the overall criteria 5 that we had outlined in the RFP. 6 DR. PIPPINS: Thank you. 7 George, could you give us an 8 update on HVAC and on the State 9 Assembly capital funds. 10 MR. GATTA: Yes. Why don't I 11 start with the HVAC project. This 12 is a facility that has been in the 13 planning for about six years in 14 response to an outcry from the 15 HVACR; Heating, Ventilating, Air 16 Conditioning, and Refrigeration 17 Industry back in the late 1990s. 18 When Farmingdale State closed down 19 their program in the mid 90s, it was 20 basically a void within the region 21 in terms of this type of career 22 training. 23 And at the time AVP 24 Braxton was dean of the Western 25 Campus and she worked very closely 1 September 14, 2006 7 2 with the Oil Heat Institute of Long 3 Island to bring that program 4 forward. And I'll just give you a 5 quick chronology so that you have 6 the background and then give you the 7 current status of the capital 8 project. 9 As I mentioned, the Oil 10 Heat Institute was instrumental in 11 helping the college establish the 12 program, and back in 2002 the 13 curriculum was approved by SUNY. 14 In 2002, a capital project was 15 included within the County's capital 16 program for a 17,000 square foot 17 facility to be built at the Grant 18 Campus to house the HVAC program and 19 some other services for the campus. 20 In 2003, the first class 21 was enrolled. In 2005, the County 22 appropriated the funding for the 23 design of the facility in the amount 24 of $336,000. Earlier this year in 25 May, the county executive did 1 September 14, 2006 8 2 introduce an appropriate resolution 3 for the construction of that 4 facility. The funding is in this 5 year's capital budget -- the 6 County's capital budget for the 7 construction funds. 8 At that time there was a 9 concern raised by Local 638, Steve 10 Fidders (phonetic), he had some 11 concerns about our project. And at 12 the meeting of the legislature on 13 June 7th -- I should say at the 14 committee meeting, the Economic 15 Development for Higher Education's 16 Energy Committee Meeting, Presiding 17 Officer Lindsay requested that the 18 appropriating resolution be tabled 19 for one cycle. We agreed, so that 20 we could sit down with those unions 21 that were concerned about this, 22 actually specifically 638, and see 23 if we could address their concerns. 24 We did indicate at the 25 meeting that was subsequently held 1 September 14, 2006 9 2 with them, about a week later in 3 June, that we were not aligning 4 ourselves or this program with any 5 union. We were not becoming 6 anyone's apprenticeship program, and 7 that we would be willing to enter 8 into a memorandum of understanding 9 with those trade unions that our 10 program was a general education 11 academic program to provide 12 individuals, any individual, with a 13 starting point for a career in HVAC. 14 And our graduates have gone on to, 15 not just work as service 16 technicians, but they've worked in 17 estimating and in and in 18 administration within these type of 19 companies. 20 So ours is really a 21 foundation course, it's academically 22 based. And both the one-year 23 certificate and the two-year 24 associate's degree, those 25 curriculums were approved by SUNY. 1 September 14, 2006 10 2 So we're at the point 3 where: We had the meeting, we think 4 we made some progress. The county 5 executive's representatives Frank 6 Nardelly and Bob Dow did an 7 excellent job at that meeting in 8 mediating and trying to bring us 9 together. We felt we had made some 10 progress. We agreed to meet again; 11 however, after the meeting there was 12 no return phone calls from Local 638 13 and there was no response to 14 correspondence that I had sent to 15 them. 16 We're at the point where 17 we spent yesterday afternoon, most 18 of yesterday afternoon at the 19 legislature in front of the Economic 20 Development for Higher Education 21 Energy Committee and I stayed for 22 the meeting after that which was the 23 Labor Workforce and Affordable 24 Housing Committee, since I thought 25 this project would be of interest to 1 September 14, 2006 11 2 them, to express our concerns that 3 we are now at the point where if we 4 don't get appropriating resolution 5 approved by the legislature and 6 signed off by the executive in the 7 next week, the project could be 8 delayed at least a year -- it will 9 be delayed at least a year, and the 10 funds could be in jeopardy. 11 I'm pleased to report 12 that we did have some good 13 discussions yesterday. I did have a 14 call from County Labor Commissioner 15 Dow late last night and I spoke to 16 him this morning and I have a call 17 in to the county execs office to 18 further those discussions, and we're 19 trying to, as best we can, address 20 the concerns that have been 21 expressed by this union. 22 But again, this project 23 has been ongoing for six years. It 24 has been a public process. All of 25 the activities, the programs, have 1 September 14, 2006 12 2 been discussed at public meetings, 3 so I have to say that we were a bit 4 surprised when, at the 24th hour, 5 those concerns were expressed and 6 the project was delayed and is now 7 in jeopardy, but I think hopefully 8 we're making some progress. 9 MR. TROTTA: What kind of 10 concerns did they have? 11 MR. GATTA: Well, they're 12 concerned that we are competing 13 against a apprenticeship training 14 program that they have in Long 15 Island City. Any member of 638 that 16 wants to go from -- through their 17 apprenticeship program needs to go 18 to that school and companies on the 19 Island that employ, that are union 20 shops, send their employees in there 21 during, I guess, during non-peak 22 periods. 23 We did have solid support 24 at the committee meetings yesterday 25 from 638 employers. They employ 1 September 14, 2006 13 2 638, both A and B members, and they 3 said they fully support the 4 college's program. They don't see 5 it as being in competition with 6 anything with 638 is doing. 7 And they also expressed a 8 concern that our program could be 9 used as an apprenticeship program 10 for a union, another union, for 11 certification purposes, 12 apprenticeship certification 13 purposes, to the New York State 14 Department of Labor. We assured 15 them that was not our plan, our 16 intention, our desire. And when I 17 mentioned earlier that we would be 18 willing to enter into a memorandum 19 of understanding to that effect, 20 they seemed to accept that, but they 21 still expressed concerns and were 22 not willing to drop their 23 opposition. 24 You may have seen the 25 article in Sunday's Newsday about 1 September 14, 2006 14 2 the issue. We were contacted by 3 Newsday, we responded to their 4 inquiry. You'll also notice that 5 638 did not respond, did not return 6 phone calls. So we're -- I 7 indicated at the committee that we 8 are willing and eager to meet any 9 time between now and next Tuesday. 10 I have asked the county 11 executive staff for a Certificate of 12 Necessity should a resolution be 13 reintroduced either by the executive 14 or by a member or more than one 15 member of the county legislature. 16 SUNY, in correspondence, 17 about two weeks ago, advised us that 18 they were moving up they're schedule 19 for borrowing this year. They only 20 borrow once a year for these capital 21 projects, and their board meeting is 22 on September 26th. If we don't have 23 that appropriating resolution prior 24 to that meeting, then the project 25 could be delayed a year. 1 September 14, 2006 15 2 We also have -- and this 3 is worth mentioning, and I don't 4 want to take up too much more time. 5 As we've expanded our work force 6 development programs over the past 7 three years, and with the addition 8 of the Advanced Manufacturing Grant 9 we got from the federal government, 10 we are planning to put a 11 manufacturing laboratory in this 12 facility to serve the needs, not 13 just of that grant, but all the work 14 that we're doing with all the 15 manufacturers in the two counties in 16 advanced manufacturing and 17 meccatronics. 18 We did have a number of 19 companies, both local companies, 20 small companies, that employ 30 21 people, and multi-national 22 corporations whose North American 23 headquarters are right here in 24 Suffolk County within a half a mile 25 of our Grant Campus where this would 1 September 14, 2006 16 2 be located, who came to that meeting 3 and said: We absolutely need this 4 facility, we can't maintain the 5 quality of our workforce and compete 6 internationally unless we have these 7 resources here locally. 8 So from the small company 9 that said: We're forced to send 10 work to China. We don't want to, 11 but since we can't find the 12 qualified workforce, we need to do 13 that. They all asked the committee 14 to move this project forward because 15 it's now gone beyond just HVAC. It 16 will also help us support the 17 thousand companies and the 85,000 18 employees that are engage in 19 manufacturing within the region. 20 So that's where we stand. 21 We're hopeful that we'll be able to 22 get together with the county labor 23 commissioner and the union and work 24 something out between now and 25 Tuesday. 1 September 14, 2006 17 2 MR. HAZLITT: That story on 3 Sunday indicated that the presiding 4 officer was not too enthusiastic 5 about going forward with this 6 project? 7 MR. GATTA: I've had a number 8 of discussions with the presiding 9 officer. I understand his concerns. 10 He would like us to try the best we 11 can to work something out with Local 12 638 and I assured him that we want 13 to do that and we are certainly 14 willing to do that. 15 So I would say at this 16 point, I think the jury is still out 17 on the presiding officer's position. 18 I think he's waiting to see how we 19 can address their concerns. 20 MR. HAZLITT: You need 12 21 votes. 22 MR. GATTA: We would need 12 23 votes anyway because this is a 24 bonding resolution. So either way, 25 we'd need 12. 1 September 14, 2006 18 2 AUDIENCE MEMBER: Just one 3 note on the HVACR program. This 4 program is the only associate degree 5 program offered in either Nassau or 6 Suffolk Counties by a public 7 institution of higher education. So 8 there's a real issue here with 9 giving access to the community to 10 this growing industry. And so I 11 think -- I mentioned that yesterday 12 at the legislature, that it's a very 13 important point, that I think all of 14 us have to keep in mind. 15 DR. PIPPINS: Thank you. 16 MR. GATTA: And it wasn't -- 17 we had solid representation from all 18 of our industry partners as well as 19 all of the internal players that are 20 making it happen. Dr. Caniff gave 21 an excellent presentation to the 22 committee yesterday on the academic 23 grounding of this program and the 24 curriculum. Are there any other 25 questions about HVAC? 1 September 14, 2006 19 2 MR. MOORE: Is there anything 3 that the Board can or should, in 4 your opinion, be doing to nudge this 5 thing along? 6 MR. GATTA: Call and write. 7 MR. MOORE: Okay. So, if you 8 have some resource that you can pick 9 up a phone, I urge you to do it. 10 MR. GATTA: We do have some 11 good news. 12 MR. MOORE: Okay. 13 At the end of the State 14 Legislative Session, we were 15 informed by the majority delegation 16 within the Suffolk County, New York 17 State assembly members, the 18 delegation, that the college had 19 received three million dollars in 20 their wrap-up budget bill to be used 21 for capital purposes. And we 22 collectively looked at needs, 23 college-wide, on how we could invest 24 that three million dollars to 25 improve our facilities and our 1 September 14, 2006 20 2 programs throughout all of our three 3 campuses. And even in one instance 4 in our downtown center in Riverhead, 5 which will have the groundbreaking 6 next Thursday morning. 7 This is a list of those 8 projects that for a number of years 9 have really cried out for attention, 10 but given the priorities and 11 tremendous need college-wide of 12 major improvement in other 13 facilities, we have not had the 14 funding to do this. This does not 15 require any County match. This is 16 straight funding coming from the 17 State. And you'll see projects 18 ranging from, it says, music 19 department. It's really the music 20 program on all three campuses, 21 primarily upgrading facilities at 22 Ammerman and then Grant and, even to 23 some degree, improving the program 24 here at the Eastern Campus. 25 The Shinnecock Building, 1 September 14, 2006 21 2 it is not currently ADA compliant, 3 so we plan to make those 4 renovations. It's the largest 5 meeting place on this campus and 6 were happy to have those funds. 7 Signage college wide. 8 When I mentioned the downtown 9 Riverhead Center, Dr. Caniff has 10 been a proponent of adding an LPN 11 program out east because we do not 12 have any nursing program at our 13 Eastern Campus. We do have the 14 space and we're able to make some 15 minor modifications to a second 16 floor space. One of the classrooms 17 and some of the offices were 18 reconfigured so that we will have a 19 nursing lab at our downtown facility 20 in Riverhead. 21 Veteran's Plaza 375,000 22 to complete. Several elements that 23 we weren't able to cover within the 24 existing capital project: Athletic 25 fields. As you're aware, the fields 1 September 14, 2006 22 2 at Grant have been in terrible 3 condition due to improper drainage 4 and some other problems. We plan to 5 fix those, and to make some 6 improvements at the Ammerman Campus 7 field as well. And I think the 8 others are pretty much self 9 explanatory. 10 But those projects will 11 be moving forward over the next year 12 to year and a half. Many of them 13 need to be bid and we've begun that 14 process. 15 MR. KANE: George, whatever 16 happened to the unsafe tennis 17 courts; were they ever taken care 18 of? 19 AUDIENCE MEMBER: I think 20 they were taken care of. The 21 project has been approved and it's 22 going to be worked on over the next 23 year or so. 24 MR. GATTA: Thank you. 25 MR. MOORE: Thank you. 1 September 14, 2006 23 2 MR. KANE: Where have you 3 been? 4 MR. MOORE: Sitting in 5 traffic in Riverhead. I'm just 6 following the script here. Cell 7 tower update. 8 DR. PIPPINS: We did that 9 one. 10 MR. MOORE: Gotcha. Okay, I 11 guess we're up to the Banner update. 12 MR. KAHN: Good morning. 13 MR. MOORE: Good morning. 14 MR. KAHN: I'm Doug Kahn. 15 I'm the associate dean and project 16 director for our Banner 17 installation. And I appreciate a 18 few minutes to give you an update. 19 DR. PIPPINS: I would just 20 preface his remarks by saying that 21 it's been so quiet. Nobody makes 22 the transition in technology 23 quitely, but he's actually pulling 24 it off and he's certain to be 25 applauded and I'm not going to jinks 1 September 14, 2006 24 2 it (tapping). 3 (Laughter.) 4 MR. KAHN: We're going into 5 the big year, so... 6 (Laughter.) 7 MR. KAHN: I'd just like to 8 remind everyone that we have a large 9 team of people who are working very, 10 very hard at this. And I have the 11 pleasure to stand out in front, but 12 that team is doing all the work and 13 they make my life easy. So the 14 credit has to go where due. 15 But to give you a quick 16 update on the status of the project, 17 our first year was spent primarily 18 on project management and planning, 19 and at the beginning of our human 20 resources module. As of June, we 21 started parallel tracking accruals 22 for all of our employees on the 23 Banner system. 24 Most of the City colleges 25 don't use Banner for human 1 September 14, 2006 25 2 resources. The state-op schools use 3 a SUNY system, but the community 4 colleges are. We were the first to 5 go out there and do that. That's 6 working pretty well for us. We'll 7 start phasing in online time card 8 entry as of October of this year. 9 And they're putting together various 10 training pieces that's being to be a 11 major step forward for our employees 12 at the institution. 13 In addition, we just 14 highlighted the goal updates for the 15 modules that we've got. Our 16 admissions for Fall of 2007 will 17 actually go live in November. So 18 we'll be live in the new system for 19 new students as well as sunsetting 20 the old system for our current 21 students. 22 We'll bring scheduling up 23 in January; registration, financial 24 aid, March and May; and billing as 25 of July. So that gives you an idea 1 September 14, 2006 26 2 of our timeline. So far we're on 3 schedule and we're under budget, 4 which is good news. 5 As far as functionality 6 goes, we're adding some new and 7 enhanced functionality to the 8 system. We purchased a major 9 modification to replicate a degree 10 audit system we had. Degree audit 11 is a very important issue for 12 community colleges. It goes to the 13 awarding of degrees; the advising of 14 students to keep them on track, and 15 for Chuck's purposes, if students 16 aren't in they're program correctly 17 and they're awarded financial aid, 18 you can be fined for lack of 19 compliance with their progress 20 towards degree. Our system enabled 21 us, a legacy system, to be one the 22 few school in the State that wasn't 23 fined over the last two or three 24 years. So it was critical to 25 replicate that. 1 September 14, 2006 27 2 We've got a very 3 groundbreaking modification to that 4 system, and we're now in the process 5 of negotiating with other SUNY 6 community colleges to bring that 7 functionality to them and have them 8 compensate us for the investment 9 that we've made in that software. 10 So, we'll see how those negotiations 11 go. I'm working with Chuck in the 12 business offices. 13 MR. MOORE: Is this something 14 that we're generating in house? Is 15 it proprietary to us? 16 MR. KAHN: This is something 17 we worked with Sunbright. They're 18 doing the programing, and we did the 19 design and specifications. And the 20 reason they need to do the 21 programing is our staff just isn't 22 big enough to generate that support. 23 Although we do have a programer on 24 our staff that's dedicated to it and 25 working hand in hand with them. So 1 September 14, 2006 28 2 they won't walk out and leave us not 3 knowing how to maintain it in the 4 future which was critical. 5 MR. MOORE: Okay. 6 MR. KAHN: We're also putting 7 in place a faculty seniority 8 tracking system; Dee Divellia 9 (phonetic) is working with me on 10 that, and that will give us a much 11 enhanced ability to track our 12 faculty as far as their seniority 13 and their progress towards 14 promotions and where they stand in 15 discipline. 16 We're bringing two very 17 new things to the college. One is 18 an electronic publishing system 19 where reports coming out of the 20 system will be published to an 21 electronic repository. We'll stop 22 printing paper, which will save the 23 data center tens of thousands of 24 dollars. In addition, we'll make 25 reports instantly accessible to 1 September 14, 2006 29 2 people across the institution, which 3 for people here at East and the 4 Grant Campus is a major step forward 5 because they wait for a day to get 6 their reports right now as couriers 7 go from campus to campus. And this 8 will, you know, make it available to 9 them from wherever they are. 10 In addition, our document 11 imaging system is changing to a new 12 system, and it's going to allow us 13 enhanced archival reports and 14 destruction of reports that age out, 15 which we don't have. Our current 16 document imaging system, if you 17 will, is just a big file cabinet. 18 Images go in and there's a massive 19 process of management and Ilene 20 works with us on the retention. 21 It's just an unwieldy process, so 22 this will become much simplified for 23 us. 24 Over the last year we 25 also worked on some heavy 1 September 14, 2006 30 2 collaboration with the State. We 3 actually host our system out of 4 Buffalo, New York. It was a change 5 in business practice for the 6 college. Our quote, unquote 7 mainframe as it were is not here, 8 it's in Buffalo. And we work with a 9 staff up there, The Information 10 Technology Exchange Center, and they 11 host a number of SUNY schools. 12 Their networks are robust enough to 13 carry that traffic without any 14 detriment to service. 15 And by doing that, you're 16 leveraging their purchasing power. 17 We're saving the college about 18 $120,000 a year. In addition, they 19 have a larger staff that's very 20 qualified in those operating systems 21 and technologies. So we have a 22 greater pool of people to reach to. 23 And as well, we use the 24 student information and campus 25 administrative system center in 1 September 14, 2006 31 2 Oneonta for a support for our Banner 3 software itself. They provide this 4 database administration. There 5 again, a small investment in terms 6 of a database administration, about 7 $60,000. We then have a staff of 8 three or four people who support us 9 up there, and you couldn't do that 10 on par hiring people here in the 11 County. So it helps us extend our 12 staff. It really is wonderful. 13 And then briefly, we work 14 with the SUNY Training Center. They 15 bring programs here. We're they're 16 down-site center -- downstate 17 center. So all the SUNY schools 18 from Long Island, Downstate Medical, 19 Nassau, Farmingdale, Stony Brook, 20 are sending people to Suffolk to our 21 Annex Building in Selden to be 22 trained, which is saving us a 23 tremendous amount of travel money. 24 We're not sending people to Syracuse 25 anymore. We send someone to 1 September 14, 2006 32 2 Syracuse for a one-day, $500 class, 3 it costs you $3,000, $2,000. So 4 this is a step forward for us. 5 Rather than take anymore 6 of your time, I'd like to ask you if 7 you have any questions at this 8 point. 9 MR. MOORE: I love and hate 10 computers all at the same time and 11 more hate them than love them 12 because I always have problems. 13 Walter had a question and 14 it's a good one because we depend so 15 heavily and have invested so heavily 16 in a computer system. When this 17 thing collapses because something 18 goes wrong between here and Buffalo 19 or here and wherever else, what do 20 we resort to? 21 MR. KAHN: For the last 20 22 years, if the line between Selden 23 and Riverhead collapsed, people at 24 this campus had to work off cash 25 trays and off pieces of paper. 1 September 14, 2006 33 2 Nothing changes. If there's a 3 network failure, you're resorting to 4 doing business manually. And that's 5 been the same here forever. What it 6 does is it places the Ammerman 7 Campus in the same position that the 8 Grand and Eastern Campuses has 9 always been. 10 What I can say is that 11 regionally, networks on the Internet 12 are much more robust. The only day 13 where we truly had a problem like 14 that was September 11, 2001. But 15 that was because Verizon and a 16 number of other carriers lost their 17 major hub. Since that date, they've 18 re-architected so that they don't 19 have a single point of failure like 20 that anymore. A SUNY Net 21 periodically goes down. They were 22 down for a half a day a couple of 23 weeks ago and everybody shifted 24 gears that day. That impacted not 25 just Banner, it impacted the SUNY 1 September 14, 2006 34 2 Learning Network, it impacted the 3 library systems, everybody had 4 connectivity issues. 5 MR. STEIN: If I could just 6 add, we live with this Integrated 7 Financial Management System which is 8 tied into the County. There are 9 times during the day where the 10 notice goes out to all employees, 11 the IFMS System is down. You know, 12 there was a break in connection 13 between our campuses and Hauppauge. 14 It's part of life in the 21st 15 Century in doing business. 16 MR. HAZLITT: I can't wait 17 for the 22nd. 18 (Laughter.) 19 MR. TROTTA: Does that answer 20 your question, Walter? 21 MR. MOORE: Well, it sounds 22 like it going very well. I think I 23 can speak for, not just the Board, 24 but there was great trepidation in 25 making the step to pick Banner and 1 September 14, 2006 35 2 to go and implement it. I think 3 people were deeply, deeply fearful 4 of making that plunge and it sounds 5 like it's going far better than 6 anyone could have possible hoped, so 7 congratulations, keep up the great 8 work. 9 MR. KAHN: Thank you, and 10 again it's the team, it's not me. 11 MR. MOORE: Pass the team the 12 word because no one is calling and 13 going crazy so, it sounds like it's 14 going real well. 15 MR. KAHN: Thank you very 16 much. 17 MR. MOORE: Thank you. 18 MS. KREITZER: So what a 19 great segway from network breakdowns 20 to emergency shelters. 21 (Laughter.) 22 MS. KREITZER: I couldn't 23 have set that up better if I wanted 24 to. The County recently approached 25 us about using college facilities in 1 September 14, 2006 36 2 the event of an emergency, man-made 3 or natural disasters. Vice 4 President Gatta and I met with 5 representatives from their Office of 6 Emergency Management last week and 7 went over their list of facilities 8 that they wanted to use which 9 included large facilities like the 10 gymnasium, the field house, the 11 cafeterias, as well as smaller 12 classrooms throughout all three 13 campuses. 14 We discussed with them 15 the practicalities of doing that. 16 As an example, we did point out that 17 it is possible that our campuses, 18 since none of them are in flood 19 zones, could be up and running and 20 available for classes well before 21 the people who are displaced by say 22 a hurricane could return to their 23 homes. So we talked about the 24 difference between using a classroom 25 where we would need them perhaps out 1 September 14, 2006 37 2 within a couple of days, and the 3 larger facilities where we could 4 perhaps accommodate them longer and 5 they were under -- they understood 6 that. 7 And I think that we came 8 to an agreement on most issues. 9 There's one outstanding issue that 10 we're still discussing and this 11 Coard needs to consider is: They 12 are also looking for pet shelters. 13 When they came to us, they 14 identified two locations on the 15 campuses for pet shelters. One from 16 a purely common sense standpoint, 17 which was our vet program at the 18 Grant Campus. But the reality is 19 that, as we pointed out to them, is 20 that we can't use that facility 21 because that facility runs under 22 federal guidelines. And if we were 23 to bring in all these additional 24 animals and place them in that 25 shelter, when the emergency was 1 September 14, 2006 38 2 over, we would have to go re-certify 3 to get that program up and running 4 again. So it would basically shut 5 that program down. 6 The other facility they 7 were looking at was the basement of 8 the Brookhaven Gym, but they looked 9 at it before it's renovations as 10 opposed to after. I haven't been in 11 there, but Vice President Gatta has 12 been in there and we're not really 13 sure there's a lot of space down 14 there anymore that can be used for 15 this kind of sheltering. But if the 16 Board was interested in allowing pet 17 sheltering at the college, we could 18 certainly do walk-throughs with 19 them. 20 Just so you know a couple 21 of things about this pet sheltering, 22 because Bill did ask me about this, 23 it is just dogs, cats and birds. So 24 I could not bring my son's snake. 25 (Laughter.) 1 September 14, 2006 39 2 MS. KREITZER: They would 3 have to -- the whole program is run 4 by the County's SPCA. They have a 5 very thick manual on this which I 6 read yesterday. 7 They do require that the 8 owners bring cages for their 9 animals. They have to bring proof 10 of immunizations. They have to 11 bring their food. They set up a 12 cycle of having people -- because a 13 pet shelter is separate from where 14 humans are sheltered. The owners 15 come in on -- there are three 16 20-minute sessions throughout the 17 day. They come in, they walk their 18 pet, they do all clean-up before, 19 after. 20 There are SPCA volunteers 21 on and employees and veterinarians 22 on site at all times at the facility 23 and they do do all the clean up 24 afterwards including disinfecting, 25 wiping down everything. 1 September 14, 2006 40 2 The County has told me 3 that they do have a contract with 4 the SPCA, this was just sort of a 5 working manual that they gave me and 6 they're supposed to be getting that 7 to me as well. But it does seem 8 that the SPCA has set up a very 9 systematic, organized approach to 10 pet sheltering. 11 Any questions? 12 Oh, by the way, I did add 13 a pink sheet which was late last 14 week. So the pink sheet would 15 authorize us to enter into a 16 contract with County to provide for 17 emergency shelters. I didn't -- 18 whether you want to add pets to that 19 or not is -- or whether you even 20 want to consider the resolution is 21 up to the Board obviously. 22 MR. MOORE: Any questions? 23 (No response.) 24 MS. KREITZER: So I would 25 just say that when you're voting on 1 September 14, 2006 41 2 that issue, if you want to include 3 pet shelters, we should add it in 4 the language of the resolution so 5 that it would be for residents and 6 their pets. 7 And as you get ready to 8 vote on your resolution, I would let 9 you know, Bill, that we didn't vote 10 on the minutes yet because we didn't 11 have a quorum. 12 MR. MOORE: Gotcha. Thank 13 you. 14 MR. MATTACE, JR.: Could we, 15 with this resolution, if we decide 16 to add pets, limit it to a certain 17 amount? I mean you could wind up 18 with more pets than people. 19 MS. KREITZER: Well, 20 certainly. We would have to approve 21 our facility they would use and the 22 SPCA has specific guidelines as to 23 how many pets there can be per 24 square foot. So that would be all 25 part of any contract that we set 1 September 14, 2006 42 2 with them and we would have final 3 say on which facilities they could 4 use. And if it turns out that we 5 couldn't find any facilities that 6 were agreeable, then we would tell 7 them no pets. 8 By the way, they did 9 suggest coming in, which they didn't 10 do previously, with the SPCA, and 11 having the SPCA do the walk-through. 12 Because they're probably in a better 13 position to determine which areas 14 would be useful. 15 MR. MOORE: Any other 16 questions? 17 (No response.) 18 MR. MOORE: No? All right 19 thanks, Ilene. 20 MR. MATTACE, JR.: Excuse me, 21 we didn't get a chance to approve 22 the minutes. 23 MR. MOORE: That's what I'm 24 told. So let's tend to that piece 25 of business. Thanks for going ahead 1 September 14, 2006 43 2 without me. It was a good decision. 3 I entertain a motion to 4 approve the minutes of our August 5 10th and our August 12th Board of 6 Trustees Meeting. 7 MR. MATTACE, JR.: So moved. 8 MR. TROTTA: Second. 9 MR. MOORE: All in favor? 10 (Whereupon, all those in 11 favor respond "aye".) 12 MR. MOORE: Thank you. 13 Okay, you have 14 resolutions -- what happened to my 15 sheet? I had it a second ago 16 (perusing). Resolutions 2006.63 17 through 2006.75 which includes that 18 pink sheet with regard to the 19 agreement for permitting use of 20 college facilities during emergency. 21 MR. MATTACE, JR.: Do we have 22 to add -- 23 MR. MOORE: The language? 24 MR. MATTACE, JR.: -- the 25 language, the pets? 1 September 14, 2006 44 2 MR. MOORE: Let's talk before 3 we do any action. Do you want to 4 add residents and their pets? 5 MR. MATTACE, JR.: Yes, and 6 their pets. We're allowable. 7 MR. TROTTA: So put in 8 shelter for community members and 9 their pets. 10 MR. MOORE: Yes. That's all 11 squared. 12 MS. KREITZER: Actually I 13 have a -- in the first and second as 14 resolved; right after "residents or 15 members," just put "and their pets". 16 MR. MOORE: Okay. All right. 17 So with resolution 75 so amended, do 18 I have a motion to approve 63 19 through 75? 20 MR. KANE: One question. 21 MR. MOORE: Go ahead. 22 MR. KANE: Item 7, upgrade 23 the culinary ares. I think this 24 comes under the broad heading of 25 attest the trustees. Resolution 7, 1 September 14, 2006 45 2 if you'll take a look at it, there 3 was supposed to be an attachment for 4 us. You'll get a specific 5 attachment for that, it looks like 6 this. 7 MS. KREITZER: Oh, no, it's 8 in your folders. 9 MR. MOORE: Today's packets? 10 MR. KANE: I'm just curious, 11 what are the upgrades, George? 12 MR. GATTA: I'm glad you 13 asked that. I just happen to have 14 samples. 15 (Laughter.) 16 MR. MOORE: You have the pick 17 the colors. 18 MR. GATTA: No, the colors 19 have been picked. These are 20 upgrades basically to the -- 21 MR. KANE: Who does the 22 upgrades? We do the upgrading? 23 MR. GATTA: No, no. The 24 builder is doing the upgrades. We 25 have State funding in place, we have 1 September 14, 2006 46 2 Grant funding to fully fund the 3 upgrades to the facilities. I 4 believe the number is about 5 $136,000. 6 In certain of the public 7 areas, instead of having just -- 8 well, this is terrazzo, this is 9 terrific (indicating). If we could 10 afford this, that would be 11 wonderful. But the basic bids in 12 fact just called for like linoleum 13 tile, vinyl, vinyl tile. 14 MR. KANE: Right. 15 MR. GATTA: We thought, if 16 we're building a world-class 17 facility and we're bringing in 18 world-class chefs, and we've got all 19 the programs that are going to be 20 highly visible on the first floor, 21 we needed things like quarry tile 22 and upgraded carpeting and upgraded 23 ceramic tile in the bathrooms. And 24 in some of the areas where we are 25 using vinyl tile, just an upgraded 1 September 14, 2006 47 2 vinyl tile. Wall coverings in 3 certain areas like the demonstration 4 theater where it could help dampen 5 sound and also just improve the 6 aesthetics of the facility. So 7 that's what that's for. 8 MR. KANE: Wonderful. 9 MR. GATTA: And we have state 10 funding to cover all those expenses. 11 MR. TROTTA: I'm glad you 12 asked. 13 MR. KANE: Thank you. 14 MR. TROTTA: He comes up with 15 some good ones. 16 MR. MOORE: He's doing his 17 homework, good man. 18 Any other questions on 19 the resolutions? 20 (No response.) 21 MR. MOORE: Hearing none, 22 I'll entertain that motion to 23 approve 2006.63 through 75 with 75 24 as amended. 25 MR. TROTTA: Motion. 1 September 14, 2006 48 2 MR. MOORE: Second? 3 MR. MATTACE, JR.: Second. 4 MR. MOORE: All in favor? 5 (Whereupon, all those in 6 favor respond "aye"). 7 MR. MOORE: Okay. I 8 entertain a motion to recess our 9 Trustees Meeting and convene our 10 Board of Directors of the 11 Appropriation Meeting. 12 MR. TROTTA: Motion made. 13 MR. MOORE: I heard all in 14 favor aye. That's good. 15 (Laughter.) 16 MR. MOORE: I'll entertain 17 the motion to approve our minutes of 18 our August 10th Directors Meeting. 19 MR. KANE: So moved. 20 MR. MATTACE, JR.: Second. 21 MR. MOORE: And in your 22 packet there are four resolutions, 23 2006.A14 through A17. Any questions 24 on any of those resolutions? 25 (No response.) 1 September 14, 2006 49 2 MR. MOORE: The auditing firm 3 that we're using, the same one we 4 used last year, it's only our second 5 year using them, and the fee is the 6 same as last year, if I remember 7 correctly, 15,000 or 18,000? Which 8 was the number? 9 AUDIENCE MEMBER: 18,000. 10 MR. MOORE: 18,000, the same 11 as last year, okay. 12 MR. TROTTA: What do they do 13 for 18,000? 14 MR. MOORE: They audit -- 15 that's the annual audit of the 16 Association and the foundation. 17 MR. TROTTA: Okay. 18 MR. KANE: Chuck, would this 19 will considered a forensic audit? 20 MR. STEIN: No, it's a 21 certified -- an annual certified 22 audit. 23 MR. KANE: So we actually 24 have three audits, right? You, the 25 controller, and the people that 1 September 14, 2006 50 2 we're paying, correct? 3 MR. STEIN: Well, we consult 4 in discussions regarding the 5 Association. As you know, the 6 Association is not part of the 7 college's budget. It's a separate 8 entity with it's only activities and 9 it's own budget. We do consult with 10 the Association with respect to 11 their activity, but they control 12 their budget. 13 MR. MOORE: Okay. 14 I'll enter in that motion to 15 approve those resolutions. We 16 didn't do that did we? 17 MR. TROTTA: No. 18 MR. MOORE: Okay. Second? 19 MR. MATTACE, JR.: Second. 20 MR. MOORE: All in favor? 21 (Whereupon, all those in 22 favor respond "aye".) 23 MR. MOORE: So moved. 24 Walter, you're saying yes 25 to these, right? 1 September 14, 2006 51 2 MR. HAZLITT: Absolutely. 3 (Laughter.) 4 MR. MOORE: The Association 5 Finance Report. That's right in 6 this ballpark. Good morning. 7 MR. TVELIA: Good morning. I 8 had left copies of the budgets at 9 the table. Each of the three 10 campuses finished with a positive 11 fund balance, which is very good. 12 The other side, there are two 13 activities that did finish with 14 deficits, and one of those is the 15 Long Island Shakespeare Festival, 16 which came into the year with an 17 $11,000 deficit, which we were told 18 by the director of the festival he 19 could reduce to $5,000. 20 Well, it's now $17,000. 21 It went down -- it went up another 22 6,000. Part of the reason for that, 23 there was a Letter of Understanding 24 from Vivian Deloria Fisher's office 25 that the director would be receiving 1 September 14, 2006 52 2 $15,000. They said that was an 3 error in interpretation, we only got 4 $10,000, but I do not think that we 5 will get that additional $5,000. 6 There is enough money -- I have 7 spoken with -- since this is 8 predominantly an Ammerman activity, 9 the $6,000 will be taken care of by 10 the Ammerman budget. The associate 11 dean of student services said she 12 will take care of that. For the 13 11,000, I am going to convene the 14 College Association. 15 There is enough money 16 still in the Ammerman budget, 17 considering their fund balance from 18 last year and what's left from this 19 year to easily address that $11,000. 20 I will then meet with the director 21 of the Long Island Shakespeare 22 Festival and the associate dean of 23 student services for the Ammerman 24 Campus to discuss the future of the 25 Long Island Shakespeare Festival. 1 September 14, 2006 53 2 I've only been here a 3 year, but what I've heard is that 4 every year there are promises there 5 would be profits to be made and in 6 terms of reducing the deficit, and 7 we not seen that, so we have to see 8 where we're headed with that 9 program. 10 The other area is the 11 Suffolk Kids Cottage Child Care on 12 the Grant Campus which finished with 13 a $27,500 deficit. They had a 14 deficit last year. The deficit is 15 smaller this year. We have reduced 16 expenses by approximately $100,000 17 by reducing the number of classes; 18 also reducing the number of 19 full-time staff, relying more on 20 part-time staff. We are going to 21 monitor this situation very closely. 22 When I say, "we", I mean Dean Sean 23 McKay of the campus, Associate Dean 24 Merill Rogers of Student Services, 25 and myself, and Maryann Ellenger. 1 September 14, 2006 54 2 Right now the utilization 3 looks good for the fall. It's about 4 75 to 90 percent. If it stays 5 positive, we could reduce the 6 deficit. There are strong decisions 7 that are going to have to be made 8 here in terms of how it can be 9 supported, where it's going to go, 10 and the structure. So we are going 11 to look at this at least on a 12 monthly basis if not on a biweekly 13 basis to keep strong track of where 14 we're going with that. 15 I also would like to 16 correct one statement I made two 17 meetings ago. I had said that we're 18 moving from putting individual 19 employees, including students who 20 were on contract, and having them be 21 college employees. They will not be 22 college employees, they will be 23 college association employees. I 24 think there was some confusion over 25 that and I would just like to clear 1 September 14, 2006 55 2 that up. I think I've been 3 entertaining -- 4 MR. TROTTA: With regard to 5 Shakespeare Festival. 6 MR. TVELIA: Yes. 7 MR. TROTTA: What kind of 8 public participation -- you know, is 9 that the problem; is it an expense 10 problem; is it a participation 11 problem? 12 MR. TVELIA: The expenses 13 were underestimated and the revenue 14 was overestimated. And I understand 15 that this was not the first time 16 this has happened. 17 MR. TROTTA: Are people 18 coming to the performances? 19 MR. TVELIA: I was at one of 20 the performances, this was at the 21 Long Island Museum. I would say 22 there were about 30 to 40 people 23 there. 24 MR. STEIN: Fifty. 25 MR. TVELIA: 50 people. They 1 September 14, 2006 56 2 tried it differently. Instead of 3 doing it at the college in the 4 theaters, they went around to 5 different venues. Now I understand 6 also that two of the sponsors backed 7 out. I think it was Brookhaven. I 8 forgot; I think it was Brookhaven. 9 I forgot the town, but I think it 10 was Brookhaven, who had committed to 11 having it, said no, we don't want to 12 have it. So they had reduced the 13 size. I mean, it was really a 14 stripped down, bear bones 15 performance, but it is still running 16 that deficit. We told the director 17 that we would be giving him one more 18 year to take a look at this. That 19 was last year, not the coming year. 20 So there is strong consideration 21 about terminating this program. 22 I do also understand that 23 Stony Brook is interested in the 24 Long Island Shakespeare Festival. 25 The issue is we own the name, we 1 September 14, 2006 57 2 have the DBA. So we're going to be 3 talking to them also. So there's a 4 number of issues here. 5 MR. MOORE: Okay. 6 MR. MATTACE, JR.: I know we 7 discussed this the last time. In 8 reference to the child care, what is 9 the cost factor in reference to the 10 surrounding area and the cost that 11 came to the students? 12 MR. TVELIA: Well, a lot of 13 the students are subsidized. There 14 are grants that come down from SUNY 15 that we use to subsidize the cost 16 for students based upon their 17 income. But the surroundings areas 18 do charge less. A lot of -- I'm 19 sorry, let me defer to Maryann on 20 this because she knows the cost 21 better. 22 MS. MARYANN: Although we 23 have raised the rates of tuition, 24 we're still below the market rate in 25 the community. And many of our 1 September 14, 2006 58 2 students who are in desperate need 3 of child care also qualify for SUNY 4 Block Grants which actually 5 continues to subsidize the tuition 6 that they pay to the child center as 7 well. So it's not more on so to 8 speak into the center's revenue, but 9 it reduces the cost to our students 10 to use the centers to continue their 11 studies. 12 Many of the students are 13 nursing students, so it goes hand in 14 hand with our nursing program and 15 the nurse shortage in the area to 16 offer them these affordable services 17 and the child care. 18 MR. TVELIA: One of the other 19 major problems is four-year olds who 20 used to be a major users of the 21 child care center, now have access 22 to Pre-K programs across the county 23 which was nonexistent before. So 24 there is strong competition. What 25 we have is a high utilization of 1 September 14, 2006 59 2 toddlers and infants. Now, those 3 services cost more. 4 DR. PIPPINS: I think what I 5 would like to do is next month 6 Dr. Caniff will give us a review of 7 these issues and give the Board 8 plans on how we move forward. And 9 if you'll indulge me, we'll leave it 10 at that. 11 MR. MOORE: I think that's 12 worth a chunk of our time. 13 DR. PIPPINS: It's important 14 to really look. I mean there are 15 issues in terms of services that 16 we'd like to provide as opposed to 17 resources to support these services. 18 Efforts have been made to bring 19 these issues into some financial 20 reality. We will have to make some 21 hard decisions. But we will come 22 back in the next board meeting and 23 deal with this. 24 MR. MOORE: Yes. 25 MR. MATTACE, JR.: You 1 September 14, 2006 60 2 mentioned about Stony Brook being 3 interested in the Shakespeare play. 4 My only suggestion or point I would 5 make is to make sure that our name 6 is not eliminated completely as far 7 as sponsoring. 8 MR. TVELIA: Yes. 9 MR. MOORE: It sounds like an 10 opportunity to collaborate. 11 MR. TROTTA: And get rid of 12 the deficit. 13 MR. MOORE: And on that other 14 topic about the child care with the 15 subsidy program for the individual 16 students that qualify, I guess my 17 question would be to think about 18 when we do our presentation for the 19 next month, is that money, is that 20 available to be used by the student 21 in other than an association-run 22 child care. In other words, can it 23 be used out in the community? 24 (No response.) 25 MR. MOORE: If you don't 1 September 14, 2006 61 2 know, maybe that can just be part of 3 the discussion that I think I would 4 be interested in knowing. 5 MR. TVELIA: We'll get there. 6 MS. MARYANN: It comes from 7 the State university system and it's 8 for the college and universities. 9 MR. MOORE: Okay, it doesn't 10 attach to the student? 11 MS. MARYANN: It does not. 12 MR. MOORE: Okay, thanks. 13 Chuck, did you want to toss 14 anything or are you going to wait 15 until we -- 16 MR. STEIN: I just wanted to 17 again state: We review the 18 activities of the Association. One 19 of the things that we have been 20 pressing are, both myself and John 21 Bullard (phonetic), in working with 22 the Association is: The deficits 23 have to be dealt with. You need to 24 come up with a plan to address them 25 which is what the Association is 1 September 14, 2006 62 2 attempting to do and we continue to 3 monitor the situation. 4 DR. PIPPINS: But, I mean, 5 ultimately we have to make sure this 6 stuff works. 7 MR. STEIN: Right. 8 DR. PIPPINS: So I would like 9 to stop talking about this right now 10 and give you some information next 11 month. 12 MR. MOORE: Okay. Very well. 13 This is a good plan. In which case 14 I'll entertain a motion to adjourn 15 our Director's Meeting and return to 16 our Board of Trustees Meeting. 17 MR. MATTACE, JR.: So moved. 18 MR. MOORE: All in favor? 19 (Whereupon, all those in 20 favor respond "aye".) 21 MR. MOORE: All right, and 22 with that, Item K. Chuck will talk 23 about college finances. 24 MR. STEIN: The August time 25 frame. In your packet you'll find a 1 September 14, 2006 63 2 report on revenue and expenditures 3 for the 2005-2006 fiscal year of 4 college. You'll note that overall 5 the revenues were below budget by 6 $454,500, and on the expenditure 7 side, we under spent the budget by, 8 1,621,000, round it off. And until 9 we get the certified audit, this is 10 the report with respect to 11 2005-2006. And starting next month, 12 we will start giving you the reports 13 for the new year, 2006-2007. And 14 I'll be happy to answer any 15 questions you might have. 16 MR. MATTACE, JR.: Just -- 17 does the balance go into the 18 reserve? 19 MR. STEIN: Well, again, we 20 had anticipated the balance 21 remaining which was utilized as part 22 of the adoption of the 2006-2007 23 budget. 24 MR. HAZLITT: It's gone. 25 MR. STEIN: It's part of the 1 September 14, 2006 64 2 budget for 2006-2007. 3 MR. MATTACE, JR.: That's 4 fine. 5 DR. PIPPINS: We knew that we 6 allocated these funds. So we new 7 that. 8 MR. STEIN: The bulk of that 9 amount, if you recall, we had placed 10 an estimated amount in last year's 11 budget in anticipation of contract 12 settlements. And the way the 13 contract settlement worked out was 14 there was a lower expenditure than 15 anticipated in 2005/2006, but a 16 higher than anticipated expenditure 17 in 2006/2007. So that's how that 18 money was carried over. 19 MR. HAZLITT: Did the County 20 indicate that we would be in 21 excessive of -- you know, our 22 surplus would be greater than what 23 we were projecting? 24 MR. STEIN: I believe they 25 did anticipate it would somewhat 1 September 14, 2006 65 2 higher than this, but within 3 acceptable ranges. 4 MR. MOORE: Anything else? 5 (No response.) 6 MR. MOORE: Thanks. 7 MR. STEIN: Okay. 8 MR. MOORE: I believe in your 9 packets you have a proposed schedule 10 of meetings for Board of Trustees 11 for the calendar year starting in 12 January. I ask you to take a look 13 at that at some point in the near 14 future and squawk if there's 15 something that jumps out and say no, 16 that doesn't work. 17 Ilene, we don't need a 18 resolution accept this? 19 MS. KREITZER: No. 20 MR. MOORE: No. 21 DR. PIPPINS: There may be a 22 problem in February because we have 23 SUNY Day and the Winter Break, so we 24 may need to revisit February. 25 MR. MOORE: Okay. 1 September 14, 2006 66 2 MR. TROTTA: Do we need to 3 approve that? 4 MR. MOORE: No. 5 There was a discussion on 6 times. 7 MR. MOORE: Yes. We have 8 bounced around a few times -- 9 MR. TROTTA: I was going to 10 bring it up. 11 MR. MOORE: Okay, so now it's 12 brought up. As you notice on that 13 -- well, maybe you don't have it in 14 front of you -- 15 MR. TROTTA: No, I don't. 16 MR. MOORE: On that TBD, time 17 to be determined on these meetings, 18 and we can certainly talk about 19 that. 20 DR. PIPPINS: It was the 21 schedule for the 15th and we were 22 recommending that we consider 23 looking at the 8th of February 24 rather than the 15th. 25 AUDIENCE MEMBER: As long as 1 September 14, 2006 67 2 you don't go forward, the 8th is 3 fine. 4 MR. MOORE: So we're 5 contemplating the 8th. Check your 6 schedules and then -- 7 MR. KANE: The 8th? 8 MR. MOORE: The 8th instead 9 of the 15th of February. 10 MR. TROTTA: It was mailed to 11 us. 12 MR. MOORE: Yes. 13 AUDIENCE MEMBER: It was 14 mailed in the second packet with the 15 stuff from me. 16 MR. TROTTA: What? 17 AUDIENCE MEMBER: It was 18 mailed in the second packet, the 19 packet from me. 20 MR. TROTTA: So speaking 21 about TBD. 22 MR. MOORE: Yes. We were 23 talking about -- I'm sorry, we're 24 going -- it must be the rain or the 25 gray or something, I don't know. 1 September 14, 2006 68 2 Let's have this discussion of the 3 time we want to have our meetings 4 that seems to work for people. With 5 me in the Eastern Campus, it's like 6 the preachers kid who lives next 7 door to the church who is always 8 late to church. 9 (Laughter.) 10 MR. MOORE: It's just too 11 easy to get there. So I can make 12 excuses that I was in traffic, but 13 yeah, it's like I'm trying to get 14 stuff done at the office before I 15 got here, so... 16 DR. PIPPINS: And Belinda is 17 not here. 18 MR. MOORE: Right. 19 DR. PIPPINS: And I think she 20 has some issues that she would like 21 to have heard. 22 MR. MOORE: Okay. We've got 23 kids who are getting the school 24 busses and she's coming here and we 25 have others who are business people 1 September 14, 2006 69 2 who are trying to -- 3 DR. PIPPINS: Maybe there's 4 something in the middle. 5 MR. TROTTA: Yeah, in all 6 honesty, a 9:30 meeting, I mean, all 7 of us, we make 8:30 meetings, we 8 make 9:00 meeting, but 9:30 is, you 9 know, starting the day a little bit 10 late. And, you know, I just think 11 that it's not very productive for a 12 Board that's trying to accomplish a 13 lot of things to get started at 14 9:30. I could go along with 9:00, I 15 could go along with 8:30, but it's 16 really getting tired. I get antsy 17 when I get here. You know, I walk 18 around, nobody's here on time and 19 just -- and no disrespect 20 Mr. Chairman. 21 (Laughter.) 22 MR. MOORE: None taken. 23 MR. TROTTA: No, but 24 seriously, we got a staff sitting 25 around. I mean let's get started at 1 September 14, 2006 70 2 9:00 and move on. 3 MR. KANE: Nine is fine. 4 MR. MOORE: Let's -- 5 MR. TROTTA: And I was late 6 at a previous meeting, so... 7 MR. MOORE: We have other 8 Board members who want to weigh in 9 on this, so we won't start this 10 until -- if we're going to make a 11 change, we'll start in January. 12 DR. PIPPINS: At least give 13 her a chance to voice her opinion. 14 MR. TROTTA: Yeah. 15 MR MOORE: And hopefully 16 everyone can attend the retreat and 17 we can throw it around then. 18 MR. TROTTA: I'll be in 19 Hawaii. 20 MR. MOORE: You'll be in 21 Hawaii. 22 MR. TROTTA: I'll be late. 23 (Laughter.) 24 MR. MOORE: Okay. 25 DR. PIPPINS: I'll voice your 1 September 14, 2006 71 2 opinion. 3 MR. MOORE: Well, do mark 4 your calendar for next year. 5 November 14th and 15th, I think 6 those are important opportunities 7 for the Board to sit in a non-rushed 8 setting to discuss topics at length 9 rather than just kind of chop 10 through them at a board meeting. So 11 do mark your calendars for that. 12 Other dates of interest. 13 Next Thursday, the 21st. Today is 14 the 14th? Yeah. Next Thursday is 15 the groundbreaking in Riverhead for 16 the Culinary Center. So all board 17 members are not only invited, but 18 encouraged to attend. 19 Who's attending, George? Do 20 you have a list? 21 MR. GATTA: We do have a list 22 and we have over 30 individuals 23 including many of our elected 24 officials, Riverhead Town Board 25 members, Chamber members from 1 September 14, 2006 72 2 Downtown Riverhead, County 3 legislatures, the County Executive I 4 believe, will be there. So we've 5 got a very good turnout. Also, 6 members of our advisory board for 7 culinary arts who have been very 8 helpful in the planning and the 9 programming. 10 MR. MOORE: While you got 11 your calendars out, October the 19th 12 is our regular trustee meeting. Now 13 that's interesting. 14 MR. HAZLITT: It's late. 15 MR. MOORE: Huh? 16 MR. HAZLITT: It's late. 17 MR. MOORE: It's late in the 18 month? 19 MR. HAZLITT: Yeah. 20 MR. MOORE: Well, I don't 21 know. The 19th, 8:30 at the 22 Ammerman Campus. The meeting is 23 followed by the ribbon cutting for 24 the Plaza. 25 DR. PIPPINS: We were also 1 September 14, 2006 73 2 planning to try to take a Board 3 picture. We're hoping that you all 4 will be there in your -- 5 MR. KANE: Ties? 6 (Laughter.) 7 MR. MOORE: So the rule of 8 dress will be nice. How do you want 9 your picture taken? 10 MR. HAZLITT: Is this going 11 to taken by our in-house photography 12 group? 13 AUDIENCE MEMBER: We have 14 some great photographers. Kevin is 15 terrific. 16 MR. HAZLITT: You know, I've 17 been reading in the paper, you know, 18 with Katie Couric and -- 19 (Laughter.) 20 DR. PIPPINS: We'll bring 21 Gail because she opens my eyes up 22 every time I blink, so maybe we have 23 that -- 24 MR. HAZLITT: I just want 25 them to kind of give me a little 1 September 14, 2006 74 2 neck and bring my face down a 3 little, you know, brush it a little. 4 (Laughter.) 5 MR. MOORE: Adobe Photoshop 6 hard at work. They'll fix you right 7 up. 8 (Laughter.) 9 MR. MOORE: Okay. That's it 10 for me. 11 MR. HAZLITT: I have a 12 picture from 1949 that I would like 13 too use. 14 (Laughter.) 15 MR. MOORE: We'll put that on 16 your security patch too, I'm sure 17 they'll recognize you when you come 18 in the building. 19 (Laughter.) 20 MR. MATTACE, JR.: Is that 21 the one on the horse? 22 (Laughter.) 23 MR. MOORE: The Rough Riders. 24 (Laughter.) 25 MR. KANE: It's out of 1 September 14, 2006 75 2 control. 3 MR. MOORE: If we get out of 4 here at a reasonable hour, I'm 5 headed to Albany for the NYCCT 6 meeting which is this afternoon and 7 tomorrow, so I will report back at 8 the next meeting with what's going 9 on there. I know that the West 10 Chester litigation is on for 11 discussions. Donna Bullock 12 (phonetic) is going to be there, so 13 I will be happy to chat with her and 14 see what's going on with that. 15 Avette, I believe you're 16 going; are you not? 17 MS. WARE: Yes. 18 MR. MOORE: And you'll be 19 there for the early session, right? 20 DR. PIPPINS: You're going to 21 Albany today? 22 MR. MOORE: I'm going up 23 after this meeting. 24 MR. KANE: She needs a ride. 25 MR. MOORE: All right, well, 1 September 14, 2006 76 2 so... 3 MR. HAZLITT: Are you taken 4 the ferry? 5 MR. MOORE: No, I hadn't 6 planned that far out, so I'm going 7 to put the car in that direction and 8 go. 9 Round table, anything 10 that we want to bring up and share 11 at this point? 12 Yes, Avette. 13 MS. WARE: I just wanted to 14 say that I have letters that the 15 students are going to be submitting, 16 positive letters. They're actually 17 sending letters of thanks to the 18 legislature for their continued 19 support. 20 MR. MOORE: Excellent. 21 MS. WARE: And also letters 22 to the assemblymen thanking them 23 also for the capital funds. 24 MR. MOORE: The Capital Fund 25 Grant, yes. 1 September 14, 2006 77 2 MS. WARE: So we're so were 3 excited about that. 4 MR. MOORE: Excellent. It's 5 a good thing to do. Anybody else 6 with a burning topic? 7 (No response.) 8 MR. MOORE: Okay, we'll move 9 on. Dr. Pippins, it's all yours. 10 DR. PIPPINS: I would just 11 like to take just a few minutes. 12 Some of the board members were 13 actually at the Opening Day 14 Exercises which went very well and 15 were very well attended, probably 16 closer to 700 -- 17 AUDIENCE MEMBER: One 18 thousand. 19 DR. PIPPINS: One thousand 20 people? I was way off. One 21 thousand people at the Opening Day 22 Exercises. And I just thought I 23 would take a few minutes -- and 24 maybe next time we'll put them up on 25 PowerPoint so you can see them, but 1 September 14, 2006 78 2 if you could just take a look at the 3 slide presentation, I would like to 4 just highlight a couple pieces. 5 If you would look at 6 slide number 13. I'm only saying 7 that because it's part of the 8 presentation. We did talk about 9 good stewardship of our grounds and 10 I wanted you to see some of the 11 wonderful work that's being done. 12 If you look at slides 13, 14. Also 13 the Islip Arts Building, the 14 Brookhaven Gym, some of the 15 wonderful things that are happening 16 on campus, and when you get a 17 chance, I would like for you to see 18 them. 19 In fact, I invited who is 20 now Supervisor Foley and his father 21 to have a Pre-Veterans Plaza 22 luncheon with me since that was one 23 of Brian's -- it was very close to 24 his heart and his Dad couldn't make 25 it, but in true Brian Foley style, 1 September 14, 2006 79 2 we not only saw Veterans Plaza, we 3 saw the Islip Arts Building, we saw 4 the Brookhaven Gym. So it was a 5 wonderful two and a half hour visit. 6 (Laughter.) 7 MR. MOORE: And I understand 8 the Town of Brookhaven is starting a 9 new capital plan for college 10 facilities. 11 DR. PIPPINS: I'm sorry, 12 what? 13 MR. MOORE: The Town of 14 Brookhaven is going to start a new 15 capital plan for collage facilities. 16 (Laughter.) 17 DR. PIPPINS: And then if you 18 would also look at slide number -- 19 you can move to slide number 40. As 20 part of it we recognized 21 Dr. Ammerman and Dr. Van Nostrand, 22 and this is what made me think that 23 I might want to bring in the 24 PowerPoint presentation. It would 25 be wonderful for you to see some of 1 September 14, 2006 80 2 the old pictures. So as part of 3 that celebration we talked about 4 those histories. 5 MR. KANE: These aren't old. 6 DR. PIPPINS: And we thank 7 the county legislature, if you move 8 onto 48, with their work with the 9 capital program. The outdated 10 equipment, you know, we laugh about 11 the fact that the library actually 12 had the original furniture that 13 Dr. Ammerman was successful in 14 getting, but that will be replaced. 15 And then if you move onto 16 slide 56, we recognize the majority 17 of the New York State Legislature 18 for their support, the entire 19 legislature for the support of the 20 capital program and seven and a half 21 million dollars for the Science 22 Building on Ammerman, but also all 23 of the projects that George talked 24 about, but I won't get into that so 25 much. 1 September 14, 2006 81 2 If you would turn to 3 slide number 79. Just in terms of 4 future direction, we talked about 5 what we would concentrate on as 6 institution moving forward, really 7 building on the themes that were 8 presented in The World is Flat. And 9 you would see us focusing on 10 distance education, transfer 11 opportunities, international 12 education, economic development, 13 workforce develop, diversifying our 14 funding base and marketing our 15 programs, strengthening 16 partnerships, and being flexible and 17 creative. And we've seen some 18 outstanding results this semester in 19 fact from those efforts. 20 Part of the trust of the 21 Opening Day Exercises was an effort 22 to reintroduce our foundation to the 23 campus community. So if you would 24 go back to slide 30 -- and as part 25 of my remarks, I talked about the 1 September 14, 2006 82 2 accomplishment of the foundation 3 since 2005 with the payroll 4 reduction, the database, connections 5 with alumni, and beginning to plan 6 for a major campaign. And on slides 7 31, 32, and 33 you'll see the other 8 accomplishments. 9 And just concluding 10 probably with slide 34 where we 11 emphasize that just in the last year 12 alone the foundation has contributed 13 over $305,000, invested that in the 14 college, but I would like to bring 15 forward Associate Dean Drew Fawcett 16 to talk about the presentation 17 you're going to get. 18 MR. FAWCETT: Thank you, 19 Dr. Pippins. Good morning. 20 MR. MOORE: Good morning. 21 MR. FAWCETT: I just wanted 22 to take a few minutes to talk a 23 little bit about August 29th or 24 College Day. From the foundation 25 perspective, we wanted to put 1 September 14, 2006 83 2 together an event in the morning so 3 that we could really inform our 4 colleagues why they should care 5 about the foundation. And then 6 number two, really motivate them to 7 show how much they care in a moment 8 of giving, for lack of a better 9 phrase. 10 To that end, we had put 11 together an event that included a 12 gourmet coffee service that was 13 complimentary for everybody that 14 came in. And people would walk in 15 and smell the aroma of the lattes 16 and espressos and what have you. 17 And that's what would bring them 18 over to our table. At our table we 19 had a number of goodies that 20 included gourmet latte mugs and 21 custom made t-shirts to support the 22 foundation, that people would be 23 able to walk away with, depending on 24 a level of contribution. 25 Between the doorway and 1 September 14, 2006 84 2 the table, we had a number of 3 people, including student greeters 4 to bring people into the space and 5 engage them and kind of start 6 talking about why the foundation is 7 important. 8 I'd like to just quickly 9 publicly acknowledge Jane and George 10 Tvelia for helping us immensely that 11 day. 12 (Applause.) 13 MR. FAWCETT: So we would 14 bring them over to the table or 15 between the table, and I was doing a 16 lot of talking, and again it was a 17 little bit of a challenge because, 18 as you just heard, we had close to 19 1,000 people and we had pretty much 20 a 45 minute window of opportunity to 21 try to engage in meaningful 22 conversations in that space. 23 However, that being said, 24 we had a couple things going for us, 25 not the least of which were the 1 September 14, 2006 85 2 goodies on the table and the gourmet 3 coffee service. We though it would 4 be a very good idea to create a 5 challenge grant or challenge grants 6 if you will. So for that morning we 7 had endeavored to create five $1,000 8 challenge grants through the 9 generosity of some of the people at 10 the table and like Dr. Pippins and 11 David Ochoa, Suffolk County Federal 12 Credit Union, Professor John 13 Hamilton and Dean McKay. 14 So if you think in your 15 own experience, oftentimes it's 16 easier to contribute when you feel 17 like your dollar can be matched 18 dollar for dollar by say for 19 instance, the Carnegie Foundation or 20 something like that. So that was a 21 great motivator for that 45 minute 22 span. 23 The upshot of all this: 24 At the end of the day we were about 25 $11,000 in positive net and on the 1 September 14, 2006 86 2 grand scheme, as compared to last 3 year, 2005, we had garnered between 4 15 and 16 thousand dollars for the 5 annual fund. As of today, we're at 6 about 30,000 and we still have three 7 and a half months left with an 8 aggressive campaign to continue to 9 communicate to alumni and our 10 colleagues. 11 So we're proud of what we 12 accomplished as a group that day, 13 and we're very appreciative of the 14 matching grants that were given. 15 You know, we learned a few things 16 that day, and there are some things 17 that I would just like to evaluate 18 to try to create a even stronger 19 opportunity next year. But all in 20 all, we were pleased with the 21 success. 22 DR. PIPPINS: You're doing a 23 great job. 24 MR. FAWCETT: This is just to 25 support me (indicating). 1 September 14, 2006 87 2 (Laughter.) 3 MR. FAWCETT: These are some 4 examples of some of the signs that 5 we had put up throughout the space 6 (indicating). We had about five or 7 six of these so that people could 8 not help but recognize the 9 importance of the event and also it 10 gives them some morsels of 11 information so that, again, people 12 understand what the foundation and 13 the annual appeal was all about. 14 It's really about themselves. It's 15 about activities and endeavors that 16 were doing on behalf of them; 17 student scholarships, striving for 18 grants, and whatnot. 19 We also had 20 communications that are continuing 21 to go out, an E-mail blast. That 22 very same day on the 29th by about 23 4:00 that afternoon, we had a 24 campus-wide E-mail that went out to 25 everybody letting them know what had 1 September 14, 2006 88 2 happened that morning. So again, 3 instant communication, people feel 4 like they're integrated into the 5 whole, this is an organic university 6 and they're part of the process. 7 DR. PIPPINS: And he is also 8 doing an excellent job in terms of 9 follow-up on our other PR events. 10 Because we did have a press 11 conference, as you know, to thank 12 our representatives for the three 13 million dollars that they gave the 14 college. And as part of that, I 15 just wanted you to see what he is 16 getting out to them as a follow-up 17 to that. 18 MR. FAWCETT: Sure. I'll 19 just pass a couple these out 20 (handing). This was a follow up to 21 a recent press conference regarding 22 the three million dollar infusion of 23 cash into our projects. And what we 24 wanted to do is we wanted to 25 follow-up with the noted people who 1 September 14, 2006 89 2 helped this happen in a as 3 cost-efficient, but quite frankly, 4 meaningful way. 5 Something like this goes 6 a long way towards ensuring further 7 cooperation, it makes people feel 8 good, and it's the right thing to 9 do. And maybe most importantly, it 10 creates an impression about us, who 11 we are; we're professionals, we are 12 an academic institution of 13 excellence, and these are the types 14 of things that we can do. 15 DR. PIPPINS: And they'll put 16 it on their wall and think of us, 17 but I just wanted to share the work 18 that is happening there, and thank 19 you very much. 20 MR. FAWCETT: Thank you. 21 MR. MOORE: Thank you. 22 DR. PIPPINS: At the 23 celebration I acknowledged, as I did 24 last year, a number of people for 25 their outstanding work. Randy from 1 September 14, 2006 90 2 my junior faculty. I joke that all 3 of them are staying around longer so 4 you know, one of the things Ellen 5 and I had talk about is the fact 6 that we need to support our junior 7 faculty and we were able to do that 8 and recognize a number of others. 9 But one of the awards 10 that I did give out was what I call 11 my Platinum American Express Award. 12 And I gave it to Ilene Kreitzer and 13 Mary Lou Araneo thanking them for 14 protecting us as the American 15 Express Card does. We joke that 16 when it's working, you don't know 17 it. If you have problems, you call 18 them. They take care of your 19 problems so that you can go on with 20 your business. 21 But neither Mary Lou nor 22 her mother was available that day. 23 I did try to get her mother, so I 24 thought that I would take this 25 opportunity today to publicly 1 September 14, 2006 91 2 present this award. 3 (Applause.) 4 MS. ARANEO: Thank you. 5 Thank you, and I just want to say it 6 truly is my honor and my privilege. 7 I love my job and I love this 8 institution and I'm grateful. 9 (Applause.) 10 DR. PIPPINS: In terms of -- 11 Belinda is not here, but Belinda 12 will be talking about middle states. 13 We're moving forward with that. Our 14 team leader will be here on the 30th 15 and 31st of October. 16 I think Judy's husband 17 will never speak to me again. It's 18 a huge job. Because part of what 19 we've learned is, because we did a 20 grassroots effort and built it from 21 the bottom up, is that this 22 institution is so big, and there's 23 so many things going on, people just 24 don't know. So getting a product 25 together that's accurate has been a 1 September 14, 2006 92 2 real task and I wanted to thank her 3 for that. 4 And also share with you 5 that we are moving forward with our 6 dual enrollment initiative and we 7 have a meeting scheduled for the 8 first week in October with the Chair 9 and Co-Chair of the Education 10 Eccentric (phonetic) Committee and 11 the superintendent of the area. And 12 that George Tvelia has agreed to be 13 the lead person on that initiative, 14 so we're very excited about that. 15 Hope you knew that, George. 16 (Laughter.) 17 AUDIENCE MEMBER: Hard to say 18 no now. 19 DR. PIPPINS: Thank you. 20 That concludes the president's 21 report. 22 MR. MOORE: All right. I 23 don't think there's any action to 24 take after executive session. Ilene 25 tells me no, in which case we can 1 September 14, 2006 93 2 adjourn into executive session. 3 We've got to discuss employment of 4 the person, personnel issues, and 5 some litigation, and we'll adjourn 6 after that so we can tell you what 7 time we adjourn. You needn't stick 8 around for that. 9 Okay, I'll entertain that 10 motion to adjourn into executive 11 session. 12 MR. MATTACE, JR.: So moved.. 13 MR. MOORE: All in favor? 14 (Whereupon, all those in 15 favor respond "aye".) 16 MR. MOORE: Thank you all for 17 coming. 18 19 (Whereupon, the meeting of 20 the Board of Trustees adjourned at 21 11:00 a.m.) 22 23 24 25 1 94 2 3 CERTIFICATION 4 5 I, REBECCA WOOD, a Notary Public in 6 and for the State of New York, do hereby 7 certify: 8 THAT the foregoing is a true and 9 accurate transcript of my stenographic 10 notes. 11 12 13 14 15 REBECCA WOOD 16 17 18 19 20 21 22 23 24 25