Business Services
- Guidelines for Faculty
And Guild Reimbursement
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(Travel, Conferences, Mileage, Dependent and Faculty Course Reimbursement)
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Travel -- Basic Policy - County Guidelines Apply,
Except as Specific Exceptions Are Authorized
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Contractual reimbursement for faculty and Guild reimbursement for expenses related to travel follow county guidelines, except as otherwise authorized by the Faculty Association Agreement. Reimbursement must be claimed within the year in which reimbursement is requested. The county requires that general requests for mileage and travel, not related to conference reimbursement, be filed monthly, and does not reimburse claims filed more than three months after the completion of travel.
Contractual reimbursements allowed faculty and Guild members under their respective contracts do NOT apply to Exempt employees of the College.
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The policies and procedures are provided in:
http://suffolkhome/audit/travel.htm |
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Travel vouchers
URL
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Statement of Auto Mileage
http://suffolkhome/audit/AutoMileage.htm
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Mileage Reimbursement (Changes annually on January 1)
Link to - Mileage Reimbursement Allowance |
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The Faculty Association Contract which authorizes benefits described under the agreement with the County is available at:
http://www.fascc.org
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Specifically, the Faculty Contract defines the terms and conditions for the authorization of contractual conferences, and as exceptions from county policy, authorizes reimbursement for overnight stays in Nassau County and New York City and does not restrict attendance to two or few individuals at a conference.
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Quick Summary of Faculty Guidelines:
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This document provides a succinct overview of the particular benefits available that can be reimbursed, notes which documents are required of all claims, and indicates the more particular requirements of specific types of claims:
Faculty Development and Training
Admission to Courses: Adjunct and Full-time Faculty
Reimbursement for Dependents
Reimbursement for Adjunct Professional Development
Reimbursement for (Contractual) Conferences
Link to - Quick Summary of Faculty Guidelines for Reimbursement
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Also provided is a separate document that defines a dependent and, for non-full time dependents for whom reimbursement is sought, describes documentation needed to conform to dependent status requirements:
Link to - Submitting a Claim for Dependent Tuition Reimbursement
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Quick Guide of Auditor's Review
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The college has assembled a quick guide to the key items the county auditor examines when reviewing travel vouchers. This is NOT a complete list, but it gives you a good notion of the level of detail required on submittals:
Link to - Quick Guide to Auditors Requirements |
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If you have specific questions on particular travel reimbursement issues, please send
e-mail to: Craig Harris
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